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Position Summary:
We have an exciting opportunity to join our team as a Research Coordinator.
We have an exciting opening for a Research Coordinator position within the Ronald O. Perelman Department of Emergency Medicines Research Division. In this role, the successful candidate will primarily work on Dr. Ryan McCormacks substance use disorder-focused research efforts, including an NIH funded trial.
The Research Coordinator will be responsible for coordinating research activities across multiple emergency departments and clinical sites, along with maintaining regulatory compliance, managing all IRB submissions, and recruiting research subjects from the clinical environment. In addition, the research coordinator will assist with the preparation of IRB applications, study record keeping and protocol compliance, coordination of studies, organizing meetings, helping prepare reports to funders and other organizations, and more. In addition he or she will help oversee a team of volunteer Research Associates, including conducting training and supervising data collection activities. He or she will ensure the accurate execution of research protocols in accordance with Good Clinical Practices, HIPAA and required obligations to patient/subject, Principal Investigator, research team and the sponsor.
Job Responsibilities:
Clinical Research Duties:
• Demonstrates thorough knowledge of research study, study rationale, study subject, and clinical procedures associated with the study.
• Screens potential patients/participants for eligibility to the study.
• Conducts the informed consent process with patients.
• Collaborates with various personnel that may be involved in assisting with specific aspects in the study.
• Interacts with patients/participants and families in a courteous and professional manner.
• Demonstrates knowledge of policies and procedures of the host institution where the study is being conducted and the regulatory requirements such as IRB and other approvals if necessary.
• Uses available resources and established procedures to identify problems for quick resolution.
• Conducts study survey, obtain and document information within the time frame specified.
• Monitors any outward effects or issues regarding patient/participant safety and report this to the Principal Investigator.
• Travels using public transportation and/or car service to study emergency department sites located in multiple boroughs in New York City.
• Works with the Principal Investigator, Project Managers, Research Coordinators and other team members on monitoring the overall conduct of the study.
SBIRT Volunteer Program Oversight:
Responsible for recruiting, interviewing, onboarding, orienting, training, assessing performance, retaining, developing and concluding volunteers and ensures all office policies and procedures are being implemented.
Manage student intern schedule, oversee standard operating procedures, curriculum, volunteer performance and disciplinary action, and assist with coordination of complex community and institutional projects.
Responsible for ample and ongoing supervision of Emergency Department volunteers and student interns across multiple sites for the entire lifecycle of projects. Regularly interfaces with student interns, volunteers and hospital personnel to provide exceptional collegial/patient focus.
Utilize network to optimize volunteer exposure, experience and responsibilities.
Coordinates/Communicates all SBIRT program activities autonomously and when applicable, coordinates/communicates Project Managers for input, assistance and guidance.
Develops, prepares and revises SBIRT program to reflect current Emergency Medicine landscape, training materials, develops educational curriculum, quality control and database management.
Researches opportunities and avenues to improve workflows.
Plans, arranges, outlines and drafts letters, memos, agenda, presentation and reports.
Collaborate with internal departments to support program operations, educational and clinical initiatives and program growth.
Data Collection and Management:
• Utilizes the necessary tools to ensure protocol compliance to conduct data research.
• Utilizes established methodologies to collect patient information for the research project.
• Ensures protocol compliance, that is, that standard steps regarding eligibility criteria, data collection, and required documentation are consistently followed.
• Reviews any issues that deviate from standard policy and procedure with supervisor.
• Completes paperwork and forms in a neat, accurate, timely manner.
• Stores files in the instructed manner, with strict attention to participant confidentiality.
• Ensures that information in computer database is accurate, entered and maintained on a timely basis.
• May help prepare presentations for lectures and symposium, utilizing PowerPoint for slides.
Interacts with Medical Staff, Patients and Site Monitors:
• Interfaces with varied persons, such as, School of Medicine and or Medical Center staff (e.g. physicians, nurses).
• Initiates contact with patients; ensures contact with patients is courteous, effective, professional, and cooperative.
• Demonstrates knowledge of and follows proper clinical study processes within current policies and procedures.
• Recognizes and identifies problems, appropriately escalates issues to supervisor as needed.
Administration, analysis, reporting, and filing:
• Assists with the institutional review board submission and maintenance process.
• Records IRB approved subject study reimbursements according to standard operating procedures.
• Records, updates, edits, and maintains confidential information on paper or web-based forms in a neat, accurate, and timely manner.
• Responds to requests in a timely manner, gives/receives correct information, encourages required dialogue/follow-through.
• Secures accurate signatures and stores documents and/or forms in appropriate destination.
• Completes filing in accordance with department procedures.
• Duplicates and collates materials upon request.
• Assists with drafting sponsor reports.
• Assists with other administrative tasks upon request.
Minimum Qualifications:
To qualify you must have a Bachelor's degree or equivalent in business administration, health care administration or related field.
Minimum of two years of progressively responsible project coordination experience, preferably in a research setting.
Proficiency in using various Microsoft Office applications such as Word, Excel, Access, Power Point and Outlook. Familiar with Internet applications.
Effective oral, written, communication, interpersonal skills.
Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers.
Ability to work within a team environment as well as independently.
Commitment to continuous learning as required by department administration.
Ability to operate research related equipment
Ability to work and make decisions independently.
Time management skills and ability to multitask.
Ability to identify, analyze and solve problems: Ability to work well under pressure.
Preferred Qualifications:
Experience with data collection, conducting surveys, and REDCap. Experience with or interest in vulnerable populations, substance use, and/or social determinants of health.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.
NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $62,400.00 - $65,520.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
To view the Pay Transparency Notice, please click here
