Administrative Assistant - Business & Legal Affairs
Updated: May 09
Universal City
10 Universal City Plaza
82.6
2.1mi
Job Abstract
Include:Manages complex schedule and coordinates meetings with internal and external parties utilizing multiple calendars. Coordinates travel schedules and arrangements, such as booking flights, cars, hotels and restaurant reservations. Collects required travel documentation. Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to Corpor... more details
Job Description
Summary:
The Administrative Assistant is highly organized and detail-oriented with expertise in highly effective communication. They will provide both general administrative support and assist with department optimization projects for the Business and Legal Affairs and Business Operations teams. They must be adept at decision-making as well as collaborating with others in a fast-paced environment.
This position will be directly supporting the SVP & Head of Business/Legal Affairs &Business Operations as well as 2 other executives.
Responsibilities include:
Manages complex schedule and coordinates meetings with internal and external parties utilizing multiple calendars
Coordinates travel schedules and arrangements, such as booking flights, cars, hotels and restaurant reservations
Collects required travel documentation
Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card
Maintains proper recordkeeping and filing system for all work
Composes and types routine e-mail correspondence
Performs basic administrative tasks including but not limited to typing, scanning, photocopying and filing
Handles extremely heavy phones (including logging, placing and rolling calls) -- Acts as back up for other assistants on team
Manages tickets and incident reports for team to ensure that all business tools and equipment are ordered/repaired/installed
Manages department inventory and orders essential supplies when running low and ad hoc supplies as needed
Maintains contact lists and distribution lists; updating, creating new ones, deleting old ones
Collate and distribute department mail
Assists other department members as necessary Complete ad hoc projects as necessary
Assists in making arrangements for temporary help, storage, meeting offsites etc. as necessary
Qualifications
At least 1 year of administrative experience
Bachelor's degree preferred (or a High School Diploma/GED and a minimum of 5 years of administrative assistant experience)
Interest in Legal & Business Operations Preferred
Mastery in communication, written, verbal and listening with all levels of executive, management, staff and clients
Proficiency in Microsoft Word, Outlook, PowerPoint, and Excel
Operates with utmost professionalism and maintains the highest level of confidentiality and discretion
Dynamic proactive self-starter who initiates improvements to office procedures, reports and processes and requires minimal supervision
Highly detail oriented, pays attention to multiple details and multiple tasks and rechecks work to minimize errors
Organization focused in order to manage multiple tasks effectively, must be organized in approach and execution of work
Team player oriented with proven ability to work on a team and willingness to give assistance to co-workers in other areas
Knowledge of all basic office equipment required
Additional Requirements:
Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols.
In select work settings or where jurisdictionally mandated, must submit an attestation disclosing your COVID-19 vaccination status and be fully vaccinated against COVID-19 or adhere to enhanced protocols.
Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.
This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.
Salary range: $47,500 - $70,000
Additional Information
NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.
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