Include the following. Other duties may be assigned. Assist in mechanical and financial billings. Manage the petty cash. Prepare various contract documents. Participate in Month-End Closing processes. Compile expense reports. Prints and distributes documents, paperwork, and checked-in invoices from vendors and branches to account representatives. Gathers required records to compile all information needed for billing. Update costumer system inventory in the CRM program for completed billings. Ent... more details
About Us:
S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.
We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.
With 12 locations and over 950 employees, including 600 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.
Job Title: Billing Associate - Mechanical
The primary function of this role is to assist the Mechanical department and financial billings. The Company goal is to continuously grow the revenues of the Mechanical department while maintaining profits, satisfying customers’ requirements, and staying compliant with required guidelines. This position requires attention to detail, high accuracy and a close working relationship with the Executive VP of Mechanical and the Service Manager.
This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus towards customer service and support, quality work performance, and administration.
Essential Duties / Responsibilities:
Include the following. Other duties may be assigned.
- Assist in mechanical and financial billings.
- Manage the petty cash.
- Prepare various contract documents.
- Participate in Month-End Closing processes.
- Compile expense reports.
- Prints and distributes documents, paperwork, and checked-in invoices from vendors and branches to account representatives.
- Gathers required records to compile all information needed for billing.
- Update costumer system inventory in the CRM program for completed billings.
- Enter customer invoices on costumer websites and computes the amount due for customer accounts.
- Process and scan billings for approved invoices.
- Prepares invoices, listing items sold, work completed, amounts due, credit terms, and dates of completion.
- Review vendor statements and investigate older items.
- Ensures that all billing and accounting deadlines are met and communicates exceptions as necessary.
- Produces various billing reports, summarizing and analyzing them as necessary.
- Assists with the creation of billing summaries for customers without website billing.
- Submit vendor invoices to Accounts Payable for payment
- Prepares credit memorandums to indicate returned or incorrectly billed product or services.
- Posts transactions to accounting records.
- Works with account representatives as needed to prepare and correct invoices.
Qualifications:
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education / Work Experience:
- High School Diploma or GED is required.
- 3+ years’ experience in an administrative/billing role is required.
- Accounting experience is a plus.
- Strong customer service skills and the ability and willingness to learn new systems and processes is required.
REQUIRED ATTRIBUTES
The requirements listed below are representative of characteristics and demonstrated capabilities to perform this job successfully. The ideal candidate will possess good oral and written communication skills in addition to good organization skills.
- Must think strategically, make sound decisions, and produce accurate and timely results.
- Must build positive working relationships with multiple levels of employees and management.
- Must demonstrate integrity and professionalism.
- Must demonstrate commitment to company values.
- Must possess excellent organizational skills.
- Must follow-up on tasks and assignments in a timely manner.
- Must possess excellent written and verbal communications skills.
- Must prioritize in a fast paced multi-task environment.
- Must work with minimal supervision.
- Must demonstrate ability to work effectively in a team environment.
- Must comply with all operating policies, procedures, executed Plans, and Programs.
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.
