Job Abstract

Job Description:

The Sales Coordinator will be responsible for handling general sales and catering inquiries while providing administrative support to the sales and special events team.

General Responsibilities Include:

• Answer telephones, filter sales inquires and forward to proper manager
• Perform word-processing, typing, emailing, data entry, filing, copying, and taking notes
• Works with Events team to prepare Banquet Event Order Packet, BEOs with F&B team
• Provide administrative support for all Sales and Catering managers
• Ordering and organizing office supplies
• Communicating Daily Events and Groups in house through internal communications

Skills/Knowledge Required:

• The ability to listen to, assess, and appropriately respond to information conveyed through speech
• The ability to convey technical information through writing to a nontechnical audience so the recipients easily understand the information and can quickly and correctly apply it.
• The ability to exercise the personal discipline and extra diligence to assure that projects are completed on timely basis.
• The ability to subordinate one’s personal agenda in favor of working collaboratively with the team to achieve departmental goals
• The ability to motivate and inspire others to work cooperatively to achieve a designated goal.
• The ability to maintain confidentiality of guest information and pertinent Hotel data.
• Flexible schedule - Willing and able to work shift duties that may include evenings, nights, weekends and holidays.
• Strong computer literacy, with knowledge of Word, Excel, Word, Outlook and PowerPoint
• Exceptional communication skills, passionate, strategic and innovative
• Able to develop strong work relationships with both Clients and Colleagues
• Self-confident, proactive, and able to prioritize and make effective decisions
• Opera and creating banquet event orders skills not required but preferred.

Physical Requirements:

• Must be able to sit at a desk, walk, and stand for up to four (4) hours
• Must be able to walk and stand for extended periods of time
• Must be able to bend, stoop, squat and stretch
• Must be able to occasionally lift up to 15 lbs.
• Must have finger dexterity to be able to operate office equipment such as computers, printers, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed
• Requires grasping, writing, standing, sitting, walking, repetitive motions, listening and hearing ability and visual acuity

Qualification Standards:

Education: High school or equivalent education required. Bachelor’s Degree preferred

Grooming: All colleagues must maintain a neat, and well groomed appearance (specific standards will be provided)

This posting in no way states or implies that these are the only duties to be performed by the colleague occupying this position. Colleagues will be required to perform any other job-related duties assigned by their supervisor.

The expected pay range for this position is $27.00

Viceroy Hotel Group is a leading hotel company that combines desirable location, unique design, destination dining and personalized service that touches the heart and soul of our guests. As an industry leader in creativity and innovation, our hotels draw upon the diverse backgrounds and talent of our extraordinary team for optimal success.

EOE