Job Abstract

DEFINITION:

Under the direction of the Superintendent or other assigned administrator, plan, organize, control and direct the facilities, maintenance, and operations, school building projects of the school district; manage the grounds, custodial, skilled maintenance, and other department functions; implement various construction planning and development activities; monitor budgets and assure efficient and cost-effective operations; enforce compliance with regulations; supervise and evaluate the performance of assigned personnel.

EXAMPLES OF DUTIES:

• Plan, organize, control and direct District wide facilities, maintenance, operations, and school building projects;
• establish standards for proper cleanliness, safety, building maintenance/repair;
• confer with and direct supervisory and lead personnel regarding methods and procedures of work, supply and equipment requirements and operational problems and conflicts;
• assist with and solve existing problems and determine future requirements of personnel and materials;
• confer with school officials regarding departmental issues;
• prepare and administer the departmental budget; monitor and control expenditures in accordance with established fiscal policies;
• administer other funding allocations for special projects;
• communicate with District, site administrators, personnel, regulatory agencies, architects, engineers, inspectors, contractors, vendors and others concerning facilities maintenance, operations services and construction projects;
• fields parent, staff, or community-originated inquires/complaints made via phone call, in person, or in writing as District Liaison and representative as it relates to facilities, maintenance;
• reports to Superintendent/designee on regular basis regarding how matters are resolved and/or what is pending;
• supervise and evaluate the performance of assigned personnel;
• schedule, assign and inspect work;
• analyze staffing requirements and make recommendations;
• schedule and arrange training as needed;
• analyze, modify and modernize work methods and procedures to increase efficiency and cost-effectiveness;
• develop and implement short and long-range plans and programs related to facilities maintenance;
• research, compile, analyze and interpret technical data related to large-scale maintenance, operations and construction projects;
• estimate costs for labor and materials;
• prepare bid specifications;
• assure compliance with a variety of health and safety regulations related to equipment operation, toxic waste and asbestos management;
• monitor an on-going safety program.
• analyze project plans and make recommendations concerning work to be performed by outside firms;
• research, select and approve the purchasing of equipment and supplies within established limitations;
• attend, chair and conduct a variety of technical meetings and conferences related to assigned functions.
• prepares and presents governing board agenda items and materials relating to maintenance, operations facilities and transportation departments;
• assure the preparation and maintenance of required records, reports, files and lists as appropriate; assure compliance with local, State and federal laws, rules and regulations as required;
• review construction plans, specifications and estimates and analyzes their application and conformance with legal, environmental and engineering standards including ADA, OSHA and related regulations specific to school construction project;
• serve as the District's representative to promote District activities and objectives and serve as a liaison between the District and on-site construction managers and architects, as well as, local community organizations and regulatory entities on issues related to school construction activities;
• conduct onsite and field inspections to monitor compliance with building and safety codes, OSHA, ADA, environmental and other regulations;
• present and explain proposals, reports, and findings to District personnel, community representatives and other interested parties;
• serve as the District's Environmental Review Officer;
• ensure compliance with the national Environmental Protection Act, California Environmental Quality Act, and other federal, state, county and local acts governing new construction or modernization of District facilities;
• write, monitor and negotiate change orders; approve requests for progress payments from contractors and architects;
• assure timely completion of all projects;
• and other job related duties as assigned.

PROFESSIONAL SKILLS AND ABILITIES:

Knowledge of:

• Planning, organization and direction of facilities, maintenance, operations, and school building projects.
• Budget preparation and control.
• Oral and written communication skills.
• Principles and practices of administration, supervision and training.
• Interpersonal skills using tact, patience and courtesy.
• Operation of a computer and assigned software.
• Environmental, health and safety issues and regulations related to employees, buildings and property.
• Applicable law, regulations, codes and policies and standard engineering practices related to school construction projects.
• District merit system rules, human resources policies and procedures and labor contract provisions.
• Construction codes, theories and principles including principles and practices for project management planning, cost management, quality management and contract administration.
• School construction bidding, selection and modernization.
• District organization, operations, policies and objectives.
• Principals, practices and processes, materials and tools of the construction trades.
• Record-keeping and report preparation techniques.

Ability To:

• Plan, organize, control and direct the facilities, maintenance, operations, and school building projects of the school district.
• Manage the grounds, custodial, skilled maintenance, automotive shop, transportation, security and other functions.
• Supervise the performance of assigned personnel.
• Lay out, schedule, direct and control a diversified facilities, maintenance, and operations.
• Develop and enforce work standards.
• Communicate effectively both orally and in writing. Interpret, apply and explain rules, regulations, policies and procedures.
• Be flexible to perform work within changing priorities and possess sufficient interpersonal skill to work harmoniously with staff, students, administrators, parents and others.
• Operate a computer and assigned office equipment.
• Analyze situations accurately and adopt an effective course of action.
• Meet schedules and time lines.
• Work independently with little direction.
• Prepare comprehensive narrative and statistical reports.
• Review and analyze engineering plans and designs for complex school construction projects. Read and interpret architectural blueprints.
• Proactively anticipate construction issues and advise the District on construction and regulatory aspects of the project delivery process.
• Review and analyze project budgets and cost estimates.
• Manage the project delivery process including managing multiple construction projects.
• Effectively represent the District in contacts with government agencies, community groups, various business, professional and regulatory organizations and with property owners, developers, contractors and the public.

QUALIFICATIONS:

• Any combination of formal and informal training, experience and education which demonstrates an ability to perform the duties of the position.
• A typical qualifying entrance background is at least three years of increasingly responsible management experience in a school district in facilities, maintenance and operations, or related field, with experience in labor/employee relations being a must.

LICENSES AND OTHER REQUIREMENTS:

Valid California Class C driver's license and a safe driving record. Incumbent will be involved in field work which requires travel in personal vehicle to various sites. Proof of High School Diploma/GED.