Job Abstract

Position Summary

The Program Manager, Blood and Marrow Transplant (BMT) program provides administrative leadership, management, and quality program supervision for the clinical, research, and procedural activities of the Blood and Marrow Transplant Program. The Program Manager collaborates with leadership across multiple disciplines and departments to execute a cohesive organizational development strategy that aligns with the Stony Brook Medicine mission and strategic plan and maintains open and ongoing communications. While the range of duties and responsibilities is broad and varied. The Program Manager lead the development and maintenance of successful programs to provide optimal care for the BMT population while ensuring that all patients have an opportunity to enroll in eligible clinical trials. The Program Manager oversees the reporting of all required patient data to the Center for International Blood and Transplant Research to ensure all deadlines are met and the BMT program remains in good standing.

The Program Manager matrix reports to the Cancer AVPs of Operations and Nursing and also works closely and collaboratively with leaders from the Stony Brook Cancer Center such as the MART 5 clinic, MART 6 Infusion Center, and 19S Inpatient Unit, and Apheresis Unit, to effectively and safely coordinate patient treatments and admissions. The Program Manager has management and budgetary responsibility for the RN coordinators, RN quality coordinator, financial coordination, and administrative staff. As the Stony Brook Cancer Center administrative leader for BMT services, the Program Manager establishes processes to promote optimization of patient care across these departments providing consistent, outstanding, evidence-based care to BMT patients.

Duties of a Program Manager, BMT may include the following but are not limited to:

• Aligns Stony Brook Cancer Center’s mission, vision and values with the BMT Program’s organizational and operational framework.
• Responsible for overseeing the BMT team in preparation for the required certification by the Foundation for Accreditation of Cellular Therapy (FACT) as well as the FDA and other regulatory agencies.
• Ensure that all quality management policy procedures follow FACT standards and all applicable state and government laws and regulations prior to implementation.
• Oversees periodic reviews and audits of clinical program activities to ensure continued compliance with all written SOPs and policies.
• Manages federally mandated data reporting to the Center for International Blood and Marrow Transplant Research and the National Marrow Donor Program. Ensures all reporting deadlines are met.
• Assists the transplant financial team in the development of managed care contracts with third party payors. Oversees the preparation and annual reporting of programmatic data to third party payors to maintain contracts.
• Maintains Universal Procedure of Interactions (UPOIs) with contracted donor centers to maintain recognition as an NMDP Apheresis and Marrow Collection center.
• Manages all stem cell collections via apheresis and marrow harvest at SBM. This includes meeting with NMDP leaders quarterly to review product data to ensure we are providing the highest quality product and discuss strategies for improvement.
• Manages complex interdisciplinary relationships to maximize collaboration throughout the BMT program.
• Works with Marketing to develop and implement effective strategies to increase referrals from all regional providers.
• Meets at least monthly with the BMT Medical Director and work together to develop and support new protocols and programmatic changes within the BMT program.
• In collaboration with quality manager , works with Cancer Center, Infusion Center, and Inpatient nurse leaders to ensure staff remain up to date on all new clinical and program changes.
• Lead and/or serve on a variety of appropriate internal and external committees to represent the BMT Program.
• Serve as a representative of the BMT Program to SBM and referring physicians in order to communicate shared interests and develop and sustain relationships across the SBM enterprise and beyond.

Administrative Leader

• Manages the BMT program staff including Quality Manager, RN transplant coordinators, and administrative assistants
• Develop and implement policies and procedures and ensure each staff member understands his or her expectations and responsibilities.
• Interview and select exceptional candidates for BMT office positions to match our needs and advance our program.
• Assist in the interview process for BMT providers
• Continually communicates performance expectations with employees and performs formal performance reviews annually and submits appropriate documentation.
• Promotes the clinical growth of all employees including encouraging staff to participate in continuing education and/or attain certification when applicable.
• Manages collaboration and communication with other members of the BMT team including providers, pharmacy, and social work to ensure all patients’ needs are appropriately addressed.
• Collaborates with MART 5, MART 6 Infusion, 19S Inpatient Unit, and Apheresis unit to provide exceptional care to all BMT patients and their family members.
• Manages and facilitates BMT programmatic meetings and ensures minutes and decisions are clearly documented, recorded, and disseminated.
• Manages stem cell product search and acquisition for all transplant recipients including domestic and international search process and timely delivery of products to SBCC.
• Works collaboratively with SBM legal department and Cellular Therapy Manufacturers to develop and maintain Master Service Agreements.
• Manages initial and routine REMS training for all BMT providers in accordance with each Cellular Therapy Manufacturer’s policies.

Quality

• Collaborates with Quality Manager and BMT Medical Director to routinely review ongoing projects to prioritize and delegate appropriately.
• In collaboration with Quality Manager prepares quarterly quality reports and facilitate meetings to distribute quality data to all staff within the BMT program.
• Evaluates current and new systems by benchmarking patient outcomes against other high performing BMT programs and identify areas for improvement.
• Remains current of best practices within Cellular Therapy and incorporates evidence-based practice into program development.

Financial Manager

• Develops the annual budget based on performance from previous years and predictors for programmatic changes that will influence expenses and revenue.
• Ensures all donor charges are entered into recipient chart via charge router on day of transplant or when decision has been made not to proceed to transplant.
• Oversees and approves purchase of supplies, subscriptions, and NMDP donor charges. • Manages scheduling and documentation of all BMT procedures including research procedures to ensure adequate staff and resources are available for all procedures.
• Establishes realistic and actionable annual financial goals.
• Actively benchmarks similar BMT programs to set annual targets.
• Demonstrates fiscal responsibility and works to ensure the creation of plans, justification of variances and analysis of cost benefits.
• Ensures effective management and maintenance/troubleshooting of facilities and equipment.

Educator/Research Facilitator

• Collaborates with SBCC BMT/Hematology research coordinators to facilitate patient enrollment in eligible clinical trials.
• Participates in the development and maintenance of patient education materials for the BMT program.
• Assists in development of BMT education and training for new nurses within the cancer clinic, infusion center and adult and pediatric inpatient units.

Professional Development

• Participates in professional organizations focused on stem cell transplant and cellular therapy.
• Maintains Bone Marrow Transplant Nursing Certification.
• Attends national conferences when able to stay up to date on BMT and cellular therapy research and to network with other BMT administrators.
• Collaborates with other BMT program administrators at other national transplant centers to remain up to date on new policies and practices to improve patient outcomes.

Qualifications

Required:

• 5 years clinical experience with bone marrow transplant and 2 years of leadership experience in bone marrow transplant or oncology.
• Bachelor’s degree.
• RN License in the State of New York.

Preferred:

• 3-5 years progressive leadership experience within bone marrow transplant program in an academic setting.
• Masters Degree in Business Administration, Healthcare Administration, Nursing or related field.

Special Notes: Resume/CV should be included with the online application.

Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

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• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions may be subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre-employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination.

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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

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Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as - $117000- $140000.

The above salary range (or hiring range) represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

In addition, all UUP positions have an additional $3,087 for location,

Some positions offer shift differentials for Night ($3,700) & Evening ($2,500) as well as $575 for inconvenience for positions not on day shift. Please visit these links to learn more.

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and state pension that add to your bottom line.