Duties & Responsibilities Maintains legal files (both paper & electronic), organizes and file documents in designated order, as well as prepares, keyboards, enters, proofreads and processes legal and administrative correspondence Processes time entry, prepares conflict checks, opens new matters, drafts engagement letters and audits responses, makes travel arrangements, processes reimbursement expenses, maintains calendar, collates information, writes reports, prepares agendas, reviews and prepar... more details
Duties & Responsibilities
Maintains legal files (both paper & electronic), organizes and file documents in designated order, as well as prepares, keyboards, enters, proofreads and processes legal and administrative correspondence
Processes time entry, prepares conflict checks, opens new matters, drafts engagement letters and audits responses, makes travel arrangements, processes reimbursement expenses, maintains calendar, collates information, writes reports, prepares agendas, reviews and prepares of billing invoices, and other administrative duties, as needed by the department
Prepares spreadsheets of client litigation matters and sends reminders to attorneys for updates, and updates the spreadsheets accordingly
Preparation of billing entries for supported attorneys and review of their prebills prior to attorney review to correct for typographical and grammatical errors, and to ensure entries are billed to the correct matter
Manages phone lines for supported attorneys, fields calls and conveys messages as necessary
Manages emails for supported attorneys when they are in meetings or away from the office and alerts attorneys to important messages
Communicates with clients, opposing counsel, courts, and liaisons
Prepares and e-files documents, adhering to the legal relevant court’s legal document standards to ensure proper format and completeness for court acceptance
Updates case information, scans documents, prepares answers, and conducts research
Assists in shelling, drafting, and editing briefs and other filings such as petitions, complaints, and reports as directed by the attorneys and/or paralegals.
Provide back up to colleagues on the team during absences or times of high volume.
Manages document deliveries and tracks final executed documentation. Assists in preparing closing transcripts and legal documents to database for litigation transactions
Assists with overflow work and other projects as assigned
Performs overflow typing, filing, or photocopying as time permits and as requested by other attorneys
Assists with other department activities as needed, and performs additional duties and responsibilities as assigned
Qualifications & Prior Experience
Minimum 3-5 years of experience as a legal secretary, working in a business law practice with exposure to Labor & Employment and litigation in California is mandatory.
Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing
Travel management experience is highly beneficial for any person in this role.
Exceptional computer skills with the ability to learn new software applications quickly
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
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