Creating value for our customers is the Cardinal Way. Are you ready to make a difference with a fast-growing team? Then why not join the Cardinal Family, where we strive for Excellence? So what’s the Cardinal way you ask? The Cardinal way of upholding our Values:Accountability. Integrity. Transparency. Essential Function. The Community Administrative & Covenants Professional is responsible for working in coordination with the Portfolio Manager, Site Teams, Associate Community Manager, and Accoun... more details
Apply
Job Type
Full-time
Description
Creating value for our customers is the Cardinal Way. Are you ready to make a difference with a fast-growing team? Then why not join the Cardinal Family, where we strive for Excellence?
So what’s the Cardinal way you ask? The Cardinal way of upholding our Values:
Accountability
Integrity
Transparency
Essential Function
The Community Administrative & Covenants Professional is responsible for working in coordination with the Portfolio Manager, Site Teams, Associate Community Manager, and Accounting Department to provide contracted services to Cardinal’s clients and homeowners. In performance of the role and responsibilities of this position, the Community Administrative & Covenants Professional will perform all duties in accordance with the approved Mission, Vision and Values of Cardinal Management Group.
Administrative Duties/Responsibilities:
Issue parking & pool passes (if applicable) & maintain tracking
Preparing & maintaining tracking logs as applicable or requested
Process clubhouse rentals
Annual Meeting preparation
Process returned mail-Note: address changes are handled by accounts receivable
Reserve rooms for in person Board/Annual Meetings when applicable
Update Board list/Board labels/contact info on external document and in CINC directory
Draft, proof and edit written correspondence and email blasts
Proofread/copy/scan/finalize unstaffed community management reports & email to client. Producing copies of agendas and other meeting materials as needed
Land records research when needed/applicable
Accept and verify that ARC applications are complete and forward them to ARC contact, point of contact for owner and committee for questions and correspondence.
Proof & send out community mailings (Annual Meetings, Budget, etc.)
Assist clients and customers via email and phone regarding parking passes, pool passes, ARC applications, rules and regulations.
Send out email blasts through Association websites
Mail letters for HVAC, Dryer, Chimney or other mandatory inspections (reminders, tracking)
Process & coordinate access requests & tracking (key fobs, building entry codes) when not otherwise handled onsite
Assist with basic owner inquiries such as water shut off locations, lockbox questions or access to utility closets
Assist in gathering information & materials for FHA renewals or insurance renewals at manager’s request
Assist in updating community info sheets, or other documents as requested
Processing & collecting electronic signatures on company approved platform for contracts, resolutions etc.
Assisting manager in responding to emails and phone calls as needed within the Community Administrative & Covenants Professional area of expertise and job description scope.
Setting up Zoom meeting links for Board and Annual Meetings using manager account
Assist manager in researching and preparation of templates and sample materials
Ordering community specific supplies (parking passes, pool passes etc.)
Maintain knowledge of Community Management industry and systems
Must be able to lift, bend, stoop, climb, reach, and lift up to 25 pounds
Other duties as assigned
Covenants Duties/Responsibilities
Assist clients and owners via email, phone & portal regarding notices of violation.
Document owner violation disputes, appeals, and extension requests in the portal and forward appropriately to the attention of the Portfolio Manager and/or Onsite Manager.
Generate and ensure accuracy of violation letters, notices of hearing, and results of hearing. & manage the due process, escalation of violations, and closure of corrected violations.
Communicate results of hearing with associated fines to the appropriate Accounts Receivable Representative for assessing unit owner account and/or ceasing fines.
Ensure unit files are appropriately updated and maintained with all covenants correspondence.
Communicate deficiencies in violation letters, photos, or applications to the Portfolio Manager, Associate Community Manager or Onsite General Manager as appropriate.
Assist IT Department with adding/editing violation template citations.
Requirements
High School Diploma or GED
2-5 years of administrative experience
Strong verbal and written communication skills
Knowledge of Property Management Industry and systems preferred
Preferred second language, Spanish, a plus
Cardinal Management Group, Inc. is an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, national origin, disability, veteran status, and other protected characteristics EOE/AA/M/F/D/V
Job Abstracts is an independent Job Search Engine. Job Abstracts is not an agent or representative and is not endorsed, sponsored or affiliated with any employer. Job Abstracts uses proprietary technology to keep the availability and accuracy of its job listings and their details. All trademarks, service marks, logos, domain names, and job descriptions are the property of their respective holder. Job Abstracts does not have its members apply for a job on the jobabstracts.com website. Additionally, Job Abstracts may provide a list of third-party job listings that may not be affiliated with any employer. Please make sure you understand and agree to the website's Terms & Conditions and Privacy Policies you are applying on as they may differ from ours and are not in our control.
We would like to take a second to Welcome You to Job Abstracts, the nation’s largest Pure Job Board. With over 3.1 million job listings from 15,000+ Companies & Organizations, we help job searchers find careers that match their interests. As an anonymous user, you have probably discovered how easy our system is to use. However, you have just scratched the surface of what we can offer.
We encourage you to Register so you can use our most powerful features: searching with multiple terms, setting up multiple locations, establishing favorite companies, and accessing your search history. If you find a job you like, you can apply directly for it, and then, keep notes on it. We will also keep a lookout for jobs that match your search terms and email you when we find something you may like.
You can register for free and the system is free to use. If you like our system so far, click on Register and unlock the power required by serious job searchers.
Any time you conduct a search, the system shows you job matches, ranked by their Relevance Score (RS).
The score is calculated by a proprietary algorithm that uses Intelligent Machine Learning.
The Relevance Score tells you how well the job opportunity matches your search term or terms.
When not logged in, the system is limited to one search term. Scores for single term matches are usually lower.
When you register, log in, and set up multiple terms prioritized by importance, the jobs found for you will receive a much higher Relevance Score.