Provide support to the Clinical Coordinator and Director of Clinical Education in all tasks relating to the planning and operation of the Speech Language Pathology Clinical Education Center (CEC), as well as assistance with offsite clinical education. Assists with other administrative responsibilities including but not limited to admissions, data entry, and event coordination by performing the following duties. Essential Duties and Responsibilities Complete multiple administrative tasks related ... more details
Administrative Support Specialist
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Posting Details
Position Information
Job Title
Administrative Support Specialist
Posting Number
S1422P
Pay Range
The compensation for this appointment will range from $22.00 to $24.00 hourly and reflects what California Baptist University reasonably expects to pay for this staff appointment. Actual compensation may vary based on the qualifications and experience of the applicant, as well as market conditions. In addition to wages, CBU offers a robust suite of employee benefits.
Position Summary Information
Summary
Provide support to the Clinical Coordinator and Director of Clinical Education in all tasks relating to the planning and operation of the Speech Language Pathology Clinical Education Center (CEC), as well as assistance with offsite clinical education. Assists with other administrative responsibilities including but not limited to admissions, data entry, and event coordination by performing the following duties.
Essential Duties and Responsibilities
Complete multiple administrative tasks related to CEC clients including initial and ongoing contact, completion/verification of paperwork, and scheduling.
Maintain the CEC master schedule for all therapy rooms and sessions.
Create, collect, and maintain all forms and records relating to student clinicians, and assist in the creation of student clinician materials in Drop Box or any other systems used.
Schedule all reviews and ratings for Director of Clinical Education and maintain all client satisfaction surveys.
Prepare all facility and equipment needs such as reading materials, educational information, computers, therapy materials, and anything needed for support groups and other events.
Assist in upgrades and trainings related to educational technology such as Calipso.
Train and supervise undergraduate student volunteers within the CEC including HIPPA.
Maintain current contacts for partner clinical education sites including clinics, schools, and rehabilitation facilities.
Assist with offsite clinic communication, confirmations, contract process, and provision of all required documentation.
Assist with all undergraduate and graduate student paperwork including clinical hours logs, preceptor evaluations, COC, background checks, and medical/TB test results.
Assist the Clinical Coordinator and Director of Clinical Education with maintaining relationships with preceptors such as sending Christmas cards, newsletter, and invitations to graduation ceremonies.
Must have a valid and current California driver’s license.
Other duties may be assigned.
Supervisory Responsibilities
This position could be responsible for assigning work and/or giving direction to part-time Student Workers, in order to complete office work assignments.
Other Knowledge Skills and Abilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Skill in the use of personal computers and related software applications.
Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
A thorough knowledge of: Business English and arithmetic; general office methods, procedures, and practices.
Ability to plan, develop, and coordinate multiple projects.
Ability to read and write at a level appropriate to the duties of the position.
Ability to use independent judgment and to manage and impart confidential information.
Ability to gather data, compile information, and prepare reports.
Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff and student body.
Ability to supervise and train staff, including organizing, prioritizing, and scheduling work assignments.
Strong organizational skills and detail oriented.
Excellent telephone courtesy, knowledge, and experience.
Ability to coordinate and organize meetings and/or special events.
Ability to create, compose, and edit written materials.
Ability to develop and maintain recordkeeping systems and procedures.
Ability to resolve customer complaints and concerns.
Ability to investigate and analyze information and to draw conclusions.
Education and/or Experience
Associate’s degree (A.A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
Posting Detail Information
Open Date
Remove from Web
Open Until Filled
Yes
Special Instructions to Applicants
Nondiscrimination Statement
State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.
Quick Link to Posting
https://jobs.calbaptist.edu/postings/8728
Supplemental Questions
Required fields are indicated with an asterisk (*).
* Are you a Christian?
Yes
No
* Do you attend church regularly?
Yes
No
If no, please explain (required):
(Open Ended Question)
* Are you both familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000? (Please see above link for more information)
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