The Board Liaison Officer serves as the primary contact for all Board members and manages the logistics of all Board meetings including preparing minutes and agendas, managing calendars, strategic support regarding Board related matters, maintaining records and streamlining communication related to internal and external events. This position will manage the flow of information to be received by members of the board and committees related to compliance information, legal reports/documents, consul... more details
Board Liaison Officer - General Counsel
Job Summary:
The Board Liaison Officer serves as the primary contact for all Board members and manages the logistics of all Board meetings including preparing minutes and agendas, managing calendars, strategic support regarding Board related matters, maintaining records and streamlining communication related to internal and external events. This position will manage the flow of information to be received by members of the board and committees related to compliance information, legal reports/documents, consultant materials and committee updates. This role will also maintain discretion and confidentiality related to all Board and Executive Committee Members and ensure operational efficiencies between internal and external stakeholders.
Reports To:
The Board Liaison Officer reports directly to the Executive Vice President of General Counsel with matrixed reporting responsibilities to the system Chief of Staff.
Job Requirements:
Bachelor’s Degree in Political Science, Psychology or other related field required. May be substituted for a minimum of five (5) years of experience as a Paralegal in a corporate environment
Advanced Degree, Juris Doctorate (JD) preferred
Ability to thrive in a fast-paced environment as a collaborative and trusted team player
Strong interpersonal, organizational and critical thinking skills; adaptability to meet changing demands.
Ability to build and maintain strong internal and external relationships with key stakeholders
Strong research and analytical skills
Superior research, writing, and oral communication skills with the ability to create and edit executive level written materials
Diplomacy when managing complex and time sensitive issues
Demonstrated ability to maintain confidentiality
Job Responsibilities:
Maintain a collaborative partnership with the Chair, the CEO, CoS, and other key leaders to prepare and ultimately distribute/post the agenda and related exhibits in a timely manner
Oversee all logistical aspects of board and committee meetings, including but not limited to location identification; audio/visual needs; presentation materials; virtual meeting links; speaker/invited guest invitations and support; time management and unanimous consents
Monitor satisfaction of all quorum requirements for board and committee meetings as set forth in the bylaws and statute; and assuring the timely distribution of board materials consistent with bylaws notice requirements, as may be applicable
Work in consultation with the CEO and CoS, supporting efforts to provide for the continuing education of board and committee members, including arranging for guest presenters and the distribution of educational materials deemed relevant to the board agenda
Maintain, in a readily accessible manner, all records relevant to the conduct of board/committee governance, including but not limited to organizational documents, minutes, agenda and exhibits, resolutions and consents, committee charters and related documents
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
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