Job Abstract

GENERAL RESPONSIBILITIES

Performs highly specialized administrative secretarial services, which involves a wide variety of activities for an administrator.

• Maintain effective working relationships with other employees and the public and deals with public relations problems courteously and tactfully
• Prepare replies to correspondence from brief dictated notes or on own initiative
• Establish and maintains cross-reference file and establishes file categories
• Type complex statistical reports
• Screen visitors, telephone calls and incoming mail, personally answering those inquiries which, in the employee's judgment, do not require the administrator’s attention.
• Make appointments for supervisor and reminds him/her of appointments or other matters that should be called to his/her attention
• Prepare requisitions, vouchers, budget forms and other data
• Review outgoing mail prepared by other school employees and officials for form, accuracy and adherence to policy
• Assemble information for annual reports, bulletins, addresses, articles or special reports, with general information about sources and scope of such reports; also, proofreads such material after content approved
• Prepare or reviews routine reports, payrolls, vouchers, expense accounts, and personnel record forms
• Keep informed of events that pertain to the department and programs and procedures in the school division
• Maintain accurate up-to-date financial reports
• Process invoices and maintains financial files on the same
• Prepare purchase orders, allocation sheets and invoices
• Prepare and maintains record keeping for inventory/supply requisition
• Perform related work as required

KNOWLEDGE, SKILLS AND ABILITIES

Typing, bookkeeping, word processing, accounting, computer and secretarial skills. Experience with setting up databases and spreadsheets for tracking demographics, finances, etc., and experience with billing insurance companies.

EDUCATION AND EXPERIENCE

High school diploma. Junior college or business school training in secretarial skills, computer operation, bookkeeping and finance. Three years of secretarial experience and comprehensive experience in using word processor. Comprehensive experience setting up budgetary records and database system using a computer preferred.

A comparable amount of training and experience may be substituted for the minimum qualifications.

Location: Assigned School

Work Schedule: 12 Months, 261 Days, 8 Hours

Paygrade: 10

Salary Scale: Uniform

FLSA Status: Non-Exempt

PHYSICAL REQUIREMENTS

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine. May require climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions.