| Duties & Responsibilities | Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.
Specific to Admissions/Enrollments
• Assists international students in the admissions/enrollment process and refers international students to appropriate college support services, such as tutoring, vocational education, counseling, orientation, admissions, matriculation, instruction, and public information.
• Provides information on programs and college services for international students.
• Develops and maintains applicable files and records and prepares necessary reports for audit and validation purposes.
• Develops and maintains a network of community referrals for housing and cultural events.
• Serves as liaison between the college personnel and the District’s International Education Department.
• Tracks students to ensure that they are complying with college and Immigration and Naturalization Services (INS) guidelines.
• Maintains communication with community agencies dealing with international student needs and issues.
• Attends meetings, serves on committees, as needed, to represent the Office of International Education for international students.
• Develops, administers, and monitors the various college programs and special events aimed at the needs of international students in the community.
• Develops and implements outreach activities as needed in cooperation with college personnel.
• Assists Associate Vice Chancellor in organizing promotional activities and providing recruitment materials and related services to agencies and schools.
• Provides in-service training programs for faculty and staff to address the special needs of international students.
• Performs other related duties as required
Specific to International Affairs
• Serves as liaison between the Office of International Affairs, the four Peralta Colleges and other departments in the district, meeting with appropriate college personnel in the coordination and implementation of international programs.
• Communicates with college administrators and other college personnel to implement projects; assists in coordinating and monitoring projects and other activities relevant to international affairs, such as faculty and administrative exchanges and study abroad.
• Assists with all correspondence abroad, tracking incoming correspondence, and directing it to appropriate department staff for follow up and implementation. Handles highly confidential material, such as correspondence, personnel files and documents and provides support with local correspondence.
• Provides assistance in planning travel abroad and acts as liaison with overseas contacts.
• Attends internal and external meetings with the Associate Vice Chancellor and ensures follow up and implementation of agenda items.
• Conducts survey; collects data and prepares reports; prepares charts, tables and presentations related to international affairs for the Associate Vice Chancellor.
• Assists in training clerical staff and student assistants.
• Assists in preparing proposals and portfolios for the International Education Program.
• Assists with developing international affairs brochures, fliers and other informational materials.
• Performs other related duties as assigned.
Specific to Student and Exchange Visitor Program Compliance
• Monitors tracking and reporting of international students utilizing FSA ATLAS software and assists in training staff members to use the software.
• Serves as Designated School Official, tracks students’ enrollment and ensures SEVIS compliance
• Keeps track of developments in SEVIS and other INS related regulations.
• Coordinates training sessions to district employees and college faculty and staff concerning SEVIS, related responsibilities and implications for the district.
• Serves as liaison for SEVIS related issues for the Office of International Affairs with the Information Technology Department and with other offices in the district and at the colleges.
• Troubleshoots technical problems with the district’s international student database.
• Works closely with Office of International Affairs and the Office of International Education in implementing programs and services.
• Coordinates international student orientation and reception at the beginning of each semester (including summer term) and student activities year-round to provide support to students and to facilitate their adjustment to life in the United States.
• Provides information on programs and support services for international students.
• Maintains communication with community agencies dealing with international student needs and issues and develops and implements outreach activities as needed in cooperation with college personnel.
• Assists the Associate Vice Chancellor in organizing promotional activities and providing recruitment materials and related services to agencies and schools.
• Provides in-service training programs for faculty and staff to address the special needs of international students.
• Performs other related duties as assigned.
• Performs other related duties as required.
Specific to Recruitment and Retention
• Advises F-1 international students on admissions requirements, college programs, services and F-1 rules and regulations
• Participates in online and in person recruitment activities in the U.S. and abroad as required to recruit F-1 international students.
• Tracks, monitors and follows up with direct and indirect F-1 international student leads.
• Develops contacts with local and global international community.
• Designs, organizes, and implements all F-1 international student presentations for the purposes of F-1 international student recruitment.
• Develops and maintains activities calendar and propose and arrange new innovative activities.
• Assists with the coordination of F-1 international student orientation, F-1 international Education Week, International Graduation Awards Ceremony and other events.
• Assists with outreach and retention of F-1 international students, including developing
strategies to enhance student completion and success.
• Coordinates and plans retention strategies that support the unique needs of F-1 international students.
• Post/publish and disseminate information related to F-1 international student activities, programs, and other information through social media, websites, and other forums.
• Creates requisitions and purchase orders to pay bills and order supplies.
• Assists and follow ups with travel requests and expense claim forms.
• Creates work orders for office maintenance and needs.
• Serves as a Designated School Official (DSO).
• Performs other duties as assigned.
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| Minimum Qualifications | Admissions/Enrollments
1. Graduation from an accredited college or university with a Bachelor’s Degree from an
accredited college or university in one of the social sciences, or a related field and one (1) year of professional experience working with international students and implementing INS regulations; or an equivalent combination of training and experience which demonstrates the ability to perform the duties of the position.
2. Skill in analyzing computerized data and in writing appropriate reports.
3. Knowledge and proficiency in the operation and use of personal computers utilizing word processing, spreadsheet and database management software programs (e.g., MS Office Suite, MS Word, Excel, Access and PowerPoint, etc.) and the Internet browser, websites, and email.
4. Understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students.
International Affairs
1. Graduation from an accredited college or university with a Bachelor’s Degree from an
accredited college or university in one of the social sciences, foreign languages, international relations or a related field and one (1) year of professional experience working with international students and implementing INS regulations; or an equivalent combination of training and experience which demonstrates the ability to perform the duties of the position.
2. Possess excellent written and oral communication skills and interpersonal skills.
3. Ability to complete multiple tasks, meet deadlines and perform well in a demanding work environment, as well as be able to handle confidential materials.
4. Possess creativity and innovation in developing and implementing international activities.
5. Understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, cultural and disability and ethnic backgrounds of community college students.
Student and Exchange Visitor Program Compliance
1. Graduation from an accredited college or university with a Bachelor’s Degree from an accredited college or university in one of the social sciences, or a related field and one (1) year of professional experience working with international students and implementing INS regulations; or an equivalent combination of training and experience which demonstrates the ability to perform the duties of the position.
2. Knowledge of SEVIS reporting requirements and familiarity with FSA ATLAS software.
3. Familiarity with or ability to learn complex federal regulations regarding F and M visas.
4. Experience with international student admissions.
5. Critical thinking skills including policy analysis and evaluation of compliance issues and processes.
6. Strong interpersonal, oral and written communication and leadership skills.
7. Understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, cultural and disability and ethnic backgrounds of community college students.
Recruitment and Retention
1. Graduation from an accredited college or university with a Bachelor’s Degree from an accredited college or university in one of the social sciences, or a related field and one (1) year of professional experience working with international students and implementing INS regulations; or an equivalent combination of training and experience which demonstrates the ability to perform the duties of the
position.
2. One (1) year of professional experience working with F-1 international students and/or with outreach and retention
3. One (1) year experience studying or working abroad.
4. Ability to travel locally and internationally (35%).
5. Knowledge and proficiency in the operation and use of computers, technology and social media including but not limited to spreadsheet and database management software programs (e.g., MS
Office Suite, MS Word, Excel, Access and PowerPoint, etc.) and other relevant tools for
communication.
6. Understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students. |
| Other Requirements | MENTAL REQUIREMENTS
• Flexibility or ability to respond to multiple demands
PHYSICAL REQUIREMENTS
• Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs
• Occasional lifting and carrying up to 15 lbs.
• Occasional pushing and pulling up to 20 lbs.
• Occasional twisting of body
• Occasional use of manual dexterity
• Occasional use of tactile acuity
• Occasional use of visual acuity from a distance, with depth, and for color
• Frequent work at a rapid pace
• Frequent reaching, high, low, and level
• Frequent audio acuity at all ranges, including speech
• Frequent visual acuity for reading
• Constant sitting
• Constant use of clear oral communication |
| Special Instructions to Applicants | APPLICATION PROCEDURES
1. Required documents will include:
· Current resume of experience, formal education/training and qualifications.
· Copies of supporting credentials, if applicable.
· Copies of transcripts from fully accredited colleges or university institutions.
(Copies of diplomas will not substitute for transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)
Information on transcripts must include degree awarded and confer date. Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE.
Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S. degrees) by the application deadline date.
2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendation, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS.
3. Travel expenses for the interview and selection process will be borne by the candidates.
4. Skype and phone interviews are not permitted.
Appointment to the position is conditional upon the approval of the Chancellor.
CONDITIONS OF EMPLOYMENT
Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:
REQUIRED FOR ALL EMPLOYEES
Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.
Fingerprinting Requirement:
As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.
Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:
1) A citizen or national of the United States;
2) An alien lawfully admitted for permanent residence in the United States; or
3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States. All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.
District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.
MAY BE REQUIRED
Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.
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