Position Information
The Department of Human Services (DHS) is seeking a supervisory Procurement Coordinator for the Financial Management Bureau, a subdivision of the Finance and Information Systems Division. The department has approximately 200 contracts with an annual value of $40 million. This position will advise staff on, review, edit and draft a variety of procurement documents including, but not limited to, scopes of work, reporting requirements, and payment terms. They will also develop and conduct purchasing training for DHS staff to ensure compliance with federal, state and local procurement regulations. This position will be responsible for tracking and monitoring the status of DHS procurement projects, liaising with internal and external stakeholders and assisting programmatic staff in meeting their procurement needs.
Specific duties include:
Consulting with and advising all levels of DHS staff to facilitate projects throughout the Arlington County procurement process;
Advising department representatives on purchasing methods to procure goods and services to meet business needs;
Assisting human services program managers in the preparation of procurement documents including sole source and exempt purchase memos, scopes of work, and requests for information and proposal;
Archiving, tracking and monitoring the status of contracts and agreements;
Developing and conducting purchasing training for DHS staff;
Conducting monitoring and auditing activities to assess vendor performance; and
Liaising with program managers, community partners, and vendors to ensure contract compliance and efficient service delivery.
The successful candidate is able to communicate effectively orally and in writing to a variety of stakeholders, including DHS clients, line staff, program managers and senior leaders. They must have a comprehensive procurement and contract management skillset. They will also be expected to work with a great deal of independence, with periodic meetings with the supervisor to update and strategize on significant issues.
Arlington County DHS is committed to delivering client services in an effective, equitable, respectful, and trauma-informed manner. Our staff is dedicated to ensuring our clients are approached, engaged and cared for in ways that demonstrate competency, sensitivity and awareness of factors which impact the client experience including but not limited to: cultural identity, gender, racial, and ethnic diversity, religious/spiritual ascription, physical capability, cognitive and literacy levels, sexual orientation, and linguistic needs.
Selection Criteria
Minimum:
Bachelor's degree in Business, Public Administration or related field; and
Significant and progressively responsible procurement and/or contract management experience that demonstrates the ability to manage projects, strategically plan, and develop and implement new business processes.
Substitution: Additional education may be substituted for experience. Additional experience may be substituted for education.
Desirable: Preference may be given to candidates with an MBA/MPA and/or one or more of the following:
Experience managing or working in government procurement, preferably at state or local level;
Experience negotiating contracts with a variety of service providers;
Experience in human services delivery or program management;
Experience developing training modules, supervising, coaching and mentoring subordinate staff; and/or
Certification(s) as a Certified Public Purchasing Officer (CPPO) or a Certified Professional Public Buyer (CPPB).
Special Requirements
Cover Letter: To complete your application, a cover letter will be required. Please provide a cover letter as an attachment to your application or use the space provided in the Supplemental Questionnaire to type one. Be sure to highlight your education, skills, experience, and accomplishments that qualify you for the position of Procurement Coordinator.
Driver's License: The applicant must possess, or obtain by time of appointment, a valid driver's license. The applicant must authorize Arlington County to obtain or provide a copy of their official driving record. Any offer of employment may be contingent upon a favorable review of the applicant's driving record.
Background Check: A pre-employment criminal records check will be conducted. It may include checks of the following: criminal record, driving record, education, professional licensure, and credit history. You may be required to sign a release authorizing the County to obtain your background information.
Note: Completion of the Commonwealth of Virginia Statement of Economic Interest form will be required of the successful candidate upon hire and annually thereafter. Additional Information
The pay ranges listed above are effective June 30, 2024.
Work Hours: Monday through Friday 8 a.m. to 5 p.m. Flexible telework options are available with prior supervisor approval.
Your responses to the Supplemental Questionnaire are considered part of the selection process. Please do not enter "see resume" as a response to the questions.
Each section of the application must be completed. A resume may be attached; however, it will not substitute for the completed application. A cover letter must be attached to your application or entered manually in the Supplemental Questionnaire below. Incomplete applications will not be considered.
The official title for this position is DHS Financial Operations Manager.
All Financial Operations Managers are eligible for County government employee benefits that include health, dental, vacation and sick leave, commuter transportation subsidies, tuition reimbursement, as well as a generous retirement plan.
For more information on Arlington County’s generous benefits and retirement plan, click here.
Arlington County is committed to advancing diversity, equity, access, and inclusion across all our services, activities, and programs. Learn more about our commitment.
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