Job Abstract

Primary purpose:
• This position provides general secretarial and administrative support for Kinder Morgan Energy Partners operations with particular emphasis on accounts payable. This includes screening and routing of mail and phone calls, receptionist duties at the Regional office, accounts payable processing, maintaining records and files, memos and reports as directed by regional managers. A key component of this position is to use the Lawson system to process regional invoices for payment.

Essential duties and responsibilities:
• General secretarial duties including routine copying, mailing, and faxing.
• Inputs regional invoices into the Lawson Accounts Payable system including all related activities such as PAWS and AP problem research.
• Inputs Purchasing Card and Vehicle Card dump sheets.
• Serves as regional focal point for Lawson AP questions, training and conflict resolution.
• Prepares correspondence, compose memos and reports as directed by regional managers.
• Responsible for receiving/screening incoming calls on multiple lines and greeting/screening people that come into the Regional office.
• Responsible for meeting and event planning, which includes quarterly meetings, on/off site meetings, hotel arrangements, travel arrangements, conference calls and assisting with coordinating documents and materials needed for function or meeting.
• Maintains sufficient office supplies.
• Requisitions supplies and equipment and arranges for appropriate maintenance service for repair of office equipment.
• Maintains region vehicle information; including monthly mileage and commute data.
• Provides back-up/assistance to Operations Administrator as needed.
• Consistently maintain and demonstrate a high regard for personal safety, for the safety of company assets, employees, and the general public.
- Prepares and maintains local low-risk agreements.