Job Abstract

JOB SUMMARY

Direct and oversee in-plant printing operation that provides printing and distribution to all schools and departments, as well as external clients. Administrative Services includes the Records Management and Document Imaging Department, Printing Services, Graphics Department, and the District Post Office. Develop departmental goals, objectives, and strategic plans and administer operational procedures and departmental policies and standards for their accomplishment.

MAJOR DUTIES & RESPONSIBILITIES

• Administer the district’s in-plant printing operation to provide value-added products and services to schools and departments on a cost recovery basis.
• Coordinate the Printing Services Departments insourcing initiative through the development of partnerships with other local governmental agencies via interlocal agreements to augment district services and to cultivate external revenue sources for the district.
• Establish and adjust price schedules and user fees through the development of budgeted hourly rates and competitive cost benchmarking.
• Administer the district’s records management program to ensure the preservation and retention of all vital and legacy records (both digital and analog) in compliance with all applicable local, state, and federal regulations.
• Oversee the development of the district’s record retention and destruction schedule and provide assistance, training, and education to site based managers to ensure district-wide compliance.
• Oversee the operation of the district’s records warehouse and satellite storage facilities to ensure the integrity of district records and implement digital document conversion solutions to improve the efficiency and effectiveness of the district’s business operations.
• Consult and advise clients on complex special projects and mobilize all human and fiscal resources necessary for their accomplishment.
• Direct the customer education program and marketing strategy for the department to increase awareness of services provided and expand business opportunities with clients.
• Analyze customer needs and market trends to develop customized business solutions to achieve the long-term objectives of the organization.
• Direct and perform all complex fiscal, human resource, and administrative functions for the Administrative Services Department Research and implement new technologies, equipment, and business practices to improve the effectiveness and efficiency of departmental performance.
  

MAJOR DUTIES & RESPONSIBILITIES CONTINUED

• Performs other job-related duties as assigned.

EDUCATION

Bachelor's Degree; MBA preferred

WORK EXPERIENCE

7+ years
Management experience in a business environment preferred

SKILL AND/OR REQUIRED LICENSING/CERTIFICATION

PeopleSoft, SAP, Microsoft Office
Office equipment (e.g., computer, copier)

LEADERSHIP RESPONSIBILITIES

Senior Management. Manages a department or multiple major disciplines, often through subordinate management. Regularly manages staff in the completion of large-scale projects or a very closely related set of projects/initiatives often spanning multiple disciplines. Receives strategies and broad departmental objectives from senior leadership; establishes operational objectives and work plans; delegates assignments to subordinate management and staff. Allocates resources according to priorities and serves as the primary decision maker regarding hiring, performance and budget recommendations.

WORK COMPLEXITY/INDEPENDENT JUDGMENT

Work is substantially complex, varied and regularly requires the selection and application of technical and detailed guidelines. Independent judgment is required to identify, select, and apply the most appropriate methods as well as interpret precedent. Position regularly makes recommendations to management on areas of significance to the department. Supervision received typically consists of providing direction on the more complex projects and new job duties and priorities.

BUDGET AUTHORITY

Participates in a group plan and/or budget development.

PROBLEM SOLVING

Decisions are made on both routine and non-routine matters with some latitude, but are still subject to approval. Job is occasionally expected to recommend new solutions to problems and improve existing methods or generate new ideas.

IMPACT OF DECISIONS

Decisions have moderate impact to the facility/department or division, causing increased satisfaction or dissatisfaction; producing efficiencies or delays; promoting or inhibiting personal intellectual or professional development; and/or contributing to financial gain or expense. Errors may be serious, usually not subject to direct verification or check, causing losses such as improper cost calculations, overpayment or improper utilization of labor, materials or equipment. Effect usually confined to the organization itself and is short term.

COMMUNICATION/INTERACTIONS

Collaborate and solve problems - works with others to resolve problems, clarify or interpret complex information/policies, and provide initial screening/negotiations without approval authority. Interactions are typically with customers, senior level professional staff, and managers.

CUSTOMER RELATIONSHIPS

Leads others in the resolution of highly sensitive and confidential issues on behalf of the department. Acts as a trusted advisor, and becomes involved in the customer's decision making process including presenting alternatives and information and applying persuasion and negotiation skills in the resolution of problems. Monitors customer service standards.

WORKING/ENVIRONMENTAL CONDITIONS

Work involves some exposure to moderate risk of accident and requires following basic safety precautions.
Ability to carry and/or lift less than 15 pounds.