The Administrative Assistant is responsible for assisting with all administrative office functions for the GardaWorld Security Services branch. Job Responsibilities Include, but are not limited to: Employee Management. Build and maintain branch employment records and reports, to include following GardaWorld record retention policies; I-9 s, W-4 s, direct deposit elections/paycards. Manage uniforms; maintain inventory, place orders, review invoices, schedule restocking. Verify licenses and licens... more details
Processing candidates through onboarding process (i.e trainings, orientation, drug screens, etc.)
Daily status updates of processing candidates
Monitor and maintain employees HR Compliance
JOB DESCRIPTION
Position Summary The Administrative Assistant is responsible for assisting with all administrative office functions for the GardaWorld Security Services branch.
Job Responsibilities Include, but are not limited to:
Employee Management
Build and maintain branch employment records and reports, to include following GardaWorld record retention policies; I-9s, W-4s, direct deposit elections/paycards
Manage uniforms; maintain inventory, place orders, review invoices, schedule restocking
Verify licenses and license compliance reporting
Issue employee name badges
Process terminations and respond to unemployment claims
Maintain transfer request report
Monitor driver compliance
Maintain WinTeam data integrity, including all employee status changes
Candidate Management
Order and administer drug screens and background checks for candidates with conditional job offer and issue uniforms
Conduct new hire orientation
Schedule employee orientation (Welcome to GardaWorld and site training) including enrollment in Learning Management System
Other
Coordinate all employee engagement efforts including, but not limited to: engagement surveys, new hire orientation, special events, and employee recognition programs.
Maintain OSHA documentation; support the filing of EEO-1 reports; maintain other records, reports and logs to conform to EEO regulations.
Communicate state and local employment law changes to RHRL.
Facilitate and/or coordinate safety, workers compensation programs, and IQAs.
Support walk-in applicants and employees including assistance on computers as needed
Answer branch phones
Perform other related duties as required and assigned
QUALIFICATIONS
High school diploma required
Associates or Bachelor’s degree in human resources management or 2 years in related field
A minimum of 2 years of experience in a fast paced, human resources environment
?Tech-savvy with experience in both proprietary and mass market systems
Must be at least 21 years of age or older as required by applicable law or contractual requirements
Legally authorized to work in the United States
Must have reliable transportation
Must be proficient with Microsoft Office (Word, Excel, Outlook, etc.)
General Qualifications to work in GardaWorld include:
Pass an extensive screening process
Compliance with all company policies and standards
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