Are you an individual who is energized by the feeling of supporting those who serve in Public Safety organization within Prince William County? Are you a leader who thrives in a fast-paced work environment and is not afraid of a challenge? Are you a creative, multi-tasking, problem solving, organized individual with a background in purchasing, and accounts payable who is as capable of working in a team environment as you are working independently with minimal supervision? If so, then we want you... more details
Introduction
Are you an individual who is energized by the feeling of supporting those who serve in Public Safety organization within Prince William County? Are you a leader who thrives in a fast-paced work environment and is not afraid of a challenge? Are you a creative, multi-tasking, problem solving, organized individual with a background in purchasing, and accounts payable who is as capable of working in a team environment as you are working independently with minimal supervision? If so, then we want you to help support Prince William County’s mission by becoming a “leader at all levels” within the Fiscal and Policy Management Bureau of the Police Department. Come join a dynamic team of business professionals doing meaningful work as a Business Services Analyst, serving a key role in the Purchasing and Accounts Payable Unit. Become a part of a family comprised of nearly 1,000 employees and enjoy benefits such as paid holidays, accruing sick and annual leave, a shorter commute, and a rewarding career!
About This Role: The primary duties associated with this job include:
The supervision of the Purchasing Unit, planning, prioritizing, and managing the day-to-day operations of the Police Department procurement activities, accounts payable, procurement card and travel/training related processes
The review of all procurement requests ensuring compliance and assigning workloads to Team members
First level approval for the review and approval of purchase orders and payments
Resolving a wide variety of operational problems requiring sound financial judgement and ensure cost-effective strategies
Providing guidance to team members and coming up with solutions independently
Communicating, interacting, and providing procurement support with members at all organizational levels
Working closely with County Purchasing for the procurement of all goods/services for the Department’s ever-changing needs
Handling various Senior level complex procurement requests and projects
Working directly with the Senior Accounting Services supervisor by providing support, handling various tasks and providing unit procurement activities updates
Overseeing all fiscal year end accounting processes
Hiring manager for the Purchasing unit professional staff, conducting employee performance evaluations and developing training plans
Creating and maintaining complex excel spreadsheets on financial activities for large agency activity budgets
Overseeing the department's Procurement Card program, ensuring proper documentation obtained, allocating receipts, and meeting strict deadlines
Minimum Requirements: High school diploma or G.E.D. and 4 years of relatedexperience (purchasing functions, accounts payable, and 4 years of supervisory experience). Preferences: It is preferred that you:
Have a High school diploma or G.E.D and a minimum of 4 years experience with purchasing functions and accounts payable to include working with contracts, and procurement requests
4 years of supervisory experience
Be proficient in Excel
Be able to prepare complex financial reports
Be able to perform complex professional administrative tasks such as planning, supervision, coordination, maintenance, management, and execution
Experience in a law enforcement or local government is a plus
Have experience working in a team, supervising a minimum of 2 employees, and working independently
You must:
Possess critical thinking skills, troubleshooting and problem-solving skills and demonstrate superior customer service
Be able to multi-task, communicate effectively, both orally and in writing, work well under pressure and be extremely flexible
Be able to troubleshoot independently and be prepared to provide solutions to problems
Be able to multi-task and prioritize to thrive in this fast-paced environment
A positive attitude, the ability to accept criticism or feedback, the ability to coach and mentor, flexibility, work ethic and integrity
The work environment is extremely fast paced with the goal of supporting the entire Police Department and their ever-changing needs. Work is performed in a secure police facility in a shared suite with another Bureau supporting the Financial and Technical Services Division. The candidate is always a representative of the Police Department.
Special Requirements: All employees considered for hire by the Police Department are subject to a Polygraph Examination and a thorough Background Investigation. Work Schedule: Monday through Friday, 8AM to 4:30PM with flexibility to respond as needed to situations after business hours. Starting Salary Range: $65,910.00 - $90,650.50
NOTE:
The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
To view the class description in its entirety, click here.
Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
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