Job Summary
Plans, implements and coordinates programs and projects. Performs complex analytical studies and supervises staff, as assigned.
SUPERVISION
Works under the administrative supervision of a supervisory, management or professional employee who establishes objectives for the position and reviews completed work and work in progress.
Note: The current vacancy is in the Santa Monica Public Works Department, Public Landscape Division. The eligible list that is established from this recruitment will be used to fill all other Senior Administrative Analyst vacancies that occur in the City during the life of the list.
Note: Effective June 30, 2024 this position will be eligible to receive a 2% Cost of Living Adjustment (COLA). Representative Duties
Develops, implements and coordinates programs, typically in compliance with local, state and federal regulations. Formulates program/project policies and procedures.
Evaluates and monitors program effectiveness. Develops recommendations to increase effectiveness of programs. Performs cost/benefit analysis.
Monitors the status of projects.
Prepares, analyzes and coordinates the departmental and/or divisional budget.
Administers, monitors and reviews the departmental and/or divisional budgetary revenues and expenditures.
Prepares and analyzes department budget revision requests through the course of a budgetary cycle.
Provides information and assistance to the public and staff on various programs.
Researches information, conducts quantitative and qualitative analyses and prepares reports as required.
May participate in local professional organizations to promote City programs.
May investigate and recommend potential outside funding sources for local programs. May prepare grant applications and accompanying reports.
Analyzes applicable laws and keeps informed of current regulations and guidelines as well as similar programs outside of the city.
Prepares recommendations for the City Manager and City Council consideration.
Makes recommendations to Boards, Commissions, neighborhood groups, business groups and others.
Trains, supervises, assigns and evaluates the work of staff, as assigned.
Performs other related duties, as assigned.
Requirements
Knowledge of:
Principles of public administration
Quantitative and management analysis techniques
Collaboration process techniques
Report writing
Principles of program planning, monitoring, implementation and evaluation
Relevant local, state, and federal laws and regulations
Budget preparation and administration
Budgeting policies, practices and analysis
Principles of staff training and supervision
Effective customer service techniques
Ability to:
Select, supervise and train staff
Communicate effectively both in writing and orally
Analyze and solve administrative budgetary problems
Plan, develop, implement, administer and evaluate projects and progams
Act as a resource for departmental concerns
Keep abreast of current developments in area(s) of specialty
Prepare analytical and financial reports
Keep accurate records
Prepare and present effective presentations
Research, and interpret complex technical information
Work independently
Communicate city policies in a courteous and effective manner
Establish and maintain effective and cooperative working relationships with the public, private businesses and City staff
Provide effective customer service
Skill in:
Using a personal computer and applicable software applications
Working effectively with persons from diverse social, cultural, and economic backgrounds
REQUIREMENTS
Minimum Qualifications:
Education:
Graduation from an accredited college or university with a bachelor’s degree.
Experience:
Three years of recent, paid work experience which has included performing research, analysis, report writing and evaluation tasks. One year of recent, paid budgetary and/or project management experience is highly desirable.
Licenses and Certificates:
Possession of a valid Class C driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
Supplemental Information
HOW TO APPLY: All applicants must submit an online City application and required supplemental questions to be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process and should not be submitted.
Note: Internal staff who submit transfer applications must notify the analyst in charge of the recruitment, via email, upon submission of their transfer application.
NOTE: You must submit a copy of your college diploma/transcript. Applicants who indicated receipt of degree from a foreign institution must provide United States degree and credential equivalency verification along with a copy of your college diploma/transcript. All materials must be received in the Human Resources Department no later than close of business on the application closing date. You must attach a scanned copy of your college diploma or transcript to your online application. Failure to do so may result in your application being disqualified.
SELECTION PROCESS: All applicants must submit clear, concise and complete information regarding their qualifications for the position. All applicants will be reviewed and only those candidates determined to be most qualified on the basis of experience and education, as submitted, will be invited to participate further in the selection process.
Testing may consist of the following:
- Written Examination: 40%
- Tentative date: 07/29/2024
- Oral Interview: 60%
- Tentative date: 08/14/2024
NOTE: If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position.
BACKGROUND INVESTIGATIONS: Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.
Inclusion & Diversity Statement
The City of Santa Monica is a progressive, inclusive and culturally-rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly-talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact.
The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us!
Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).
WORKING CONDITIONS:Work is primarily performed indoors in a home office or work office setting, in accordance with the City’s Telework/Flexible Workplace Policy, with frequent interruptions. Office work may require sitting for prolonged periods of time and using a computer keyboard, mouse, and screen. Physical demands may include walking, standing, kneeling, bending, reaching and grasping. May be required to visit off-site locations to attend meetings. May be required to work evenings or weekends dependent upon assignment.
