This role on the Auxiliary Operations team requires an adaptable, energetic individual with the ability to prioritize and execute multiple projects. The Auxiliary Operations Assistant will work closely with the Director of AO to support projects directly on campus and on the fringe – in the form of operations outside of the normal university scope. Attention to detail and communication skills are critical, as is the ability to work with individuals across various realms of the university. Essent... more details
Auxiliary Operations Assistant
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Posting Details
Job Posting Information
Position Type
Support Staff
Classification Title
Administrative Staff
Position Title
Auxiliary Operations Assistant
Position Number
O00386
Pay Grade Level
CSS 9
Salary
Department
Business Affairs
Posting Number
S 121301346
Full or Part Time
Full Time
Number of Months
12
Position End Date
FTE
0.88
Work Schedule
Basic Function
This role on the Auxiliary Operations team requires an adaptable, energetic individual with the ability to prioritize and execute multiple projects. The Auxiliary Operations Assistant will work closely with the Director of AO to support projects directly on campus and on the fringe – in the form of operations outside of the normal university scope. Attention to detail and communication skills are critical, as is the ability to work with individuals across various realms of the university.
Essential Job Functions
Vehicle Fleet – Establish and implement procedures for initiating and maintaining vehicles’ titles and registrations. Work in tandem with Business Services department to ensure timely implementation or discontinuation of insurance coverage. Assist with preparing new vehicles for use and selling obsolete inventory. Generate relevant usage reports generated from the Geotab devices and/or the EFM reporting. Establish and maintain a log of repair costs, in order to advise as to when a vehicle is no longer a value to the fleet.
Guest House – Manage reservations for, and coordinate cleaning and preparation of, Denison’s Guest House.
Rental properties – Assist the Director of Auxiliary Operations with necessary rental property management functions and communications.
Surplus Management – Create and maintain inventory lists for key surplus storage areas – Burton Morgan Basement, Warehouse, Storage Pods, etc. Work with the Dir. of AO to fulfill furniture needs out of the surplus. Coordinate donation of surplus items which will not be reused on campus. Work with the Dir. of AO to conduct surplus sale(s).
Assist the Dir. of AO with the sourcing and receiving functions associated with various campus initiatives, projects or capital purchases.
Provide support as appropriate with Denison Forward and the IDEA initiatives.
Perform other duties as assigned.
Minimum Qualifications
Minimum High School Diploma
Relevant experience can be substituted for education.
The successful candidate will enjoy and be successful working with a broad range of people, from students to faculty to college staff to visitors. They will be pro-active, adept at managing information and responding in a timely manner to requests.
A solid functional knowledge of the Microsoft suite of products, most specifically Excel.
Preferred Qualifications
Some college coursework and/or experience in a collegiate environment.
Experience with the Jaggaer, or a similar e-procurement platform.
Physical Demands
This position will require a mix of time in an office environment and on campus. Occasional lifting of up to 20 pounds.
Contact(s)
Gail Venrick
Contact Phone/Extension
Contact Email
venrickg@denison.edu
Open Date
06/28/2024
Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Additional Information
Denison University Background Check Statement
The final candidate will undergo a background check as a conditional offer of employment.
Denison University EEO Statement
EEO Statement
Denison University is an Equal Opportunity Employer.
To achieve our mission as a liberal arts college, we continually strive to attract and hire candidates with diverse backgrounds, experiences and identities. Denison fosters a campus community that recognizes the value of all persons regardless of age, disability, ethnicity, gender expression and identity, national origin, race, religion, sexual orientation, or socio-economic background. For additional information and resources about diversity at Denison, please see our commitment to inclusion, diversity, equity and antiracism (IDEA) at Denison Forward.
ADA Statement
If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact the Office of Human Resources at (740)587-6299 or by email at HR@denison.edu.
Posting Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Resume
Cover Letter/Letter of Application
List of 3 Professional References and Contact Information
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