Job Abstract

Rutgers University- Newark (RU-N), an urban public research university and anchor institution located in Newark, New Jersey, a city of promise, is seeking an Assistant Director of Event Planning. Reporting to the Senior Associate Dean of the Rutgers Business School – Newark and New Brunswick, the Assistant Director of Event Planning will be responsible for conceptualizing, planning, budgeting and executing a wide range of strategic events, including conferences, symposiums, seminars, program lau... more details

Assistant Director of Event Planning

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Position Details

Position Information

Recruitment/Posting Title	Assistant Director of Event Planning
Job Category	Staff & Executive - Project/Program Management/Planning
Department	Rutgers Business School-Nwk
Overview
Posting Summary	Rutgers University- Newark (RU-N), an urban public research university and anchor institution located in Newark, New Jersey, a city of promise, is seeking an Assistant Director of Event Planning. Reporting to the Senior Associate Dean of the Rutgers Business School – Newark and New Brunswick, the Assistant Director of Event Planning will be responsible for conceptualizing, planning, budgeting and executing a wide range of strategic events, including conferences, symposiums, seminars, program launches, dinners, graduations, and convocations for all the departments and units under the Rutgers Business School, and its corporate partners and affiliates for domestic, international, on campus and off-campus programs. This position will work closely with our department chairs and directors, corporate sponsors, and their representatives to ensure that each event/program launches seamlessly, aligns with the brand, and is delivered with the utmost quality, creativity, and impact, exceeding all expectations. The incumbent will be required to collaborate with Events and Conference Services on any joint initiatives and projects, ensuring alignment with Newark campus initiatives, organizational priorities, and strategic objectives. This position is responsible for and not limited to the following. • Leads the charge on all areas of this programming, including coordination, development, and implementation of a variety of programs, resources, events, and services • Demonstrates expertise in building and maintaining volunteer-driven groups, alumni career services, and student engagement within a team setting • Leads staff members in developing and maintaining RBS student, faculty, staff, and alumni-focused initiatives • Researches a comprehensive RBS engagement program and identifies best practices and metrics for the role • Manages overall operation, management/administration, and assessment of RBS events
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA	Exempt
Grade	06
Position Salary
Annual Minimum Salary	76702.000
Annual Mid Range Salary	97086.500
Annual Maximum Salary	117471.000
Standard Hours	37.50
Union Description	Admin Assembly (MPSC)
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor’s degree in education, operations management, communications, or a related area Requires a minimum of 5 years’ experience in event planning or related complex management system
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Knowledge of University policies and procedures and ability to handle multiple projects simultaneously and to prioritize. Strong leadership and team management skills, communication and interpersonal skills Highly adept at problem-solving; can easily adapt to changes in circumstances Exceptional skills in negotiation Ability to work under pressure and meet tight deadlines Strong attention to detail and have a creative mindset, well-organized
Preferred Qualifications	Master’s degree is preferred Familiarity with Higher Education and academic setting Knowledge of project management software such as Monday.com.
Equipment Utilized	Proficient with Microsoft Office, scheduling system, space management system, event management software
Physical Demands and Work Environment	Will be required to attend and/or be available during events (evenings/weekends) and travel within the state to other campuses (Newark, New Brunswick, Camden) and off-site locations; Lift 40lbs
Special Conditions

Posting Details

Posting Number	24ST1376
Posting Open Date	06/12/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

* What is the highest level of education you have completed?
- High School Diploma/GED
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- Ph.D.
* Do you have a minimum of a bachelor’s degree in education, operations management, communications, or a related area?
- Yes
- No
* Do you have a minimum of 5 years’ experience in event planning or related complex management systems?
- Yes
- No

Applicant Documents

Required Documents

Resume/CV
Cover Letter/Letter of Application
List of Professional References (contact Info)

Optional Documents

Apply with Rutgers University

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