Prepare contractual documents for signature as directed by Projects Managers and ensure compliance (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals) Maintain various logs for Project Team including job list for each region, subcontract tracking list, and coordinating vacation lists Typing and preparing various items such as letters, meeting minutes, weekly updates, memos, proposals, outline specifications, and expense reports Assist... more details
ABOUT YOU Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is "Yes!", then we have an opportunity that will excite you. Who are we? We are ARCO, a Family of Construction Companies. ARCO/Murray National Construction is currently looking for a detail-oriented, self-sufficient Project Coordinator to join our Emeryville team. This role will provide high-level support to the project team by coordinating the timely issuance, distribution, and response of information, invoices and correspondence, and complete other tasks as assigned. At ARCO, you'll have the opportunity to improve project performance, set up processes, and drive your own success from day one! WHAT WE CAN OFFER YOU We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families, but benefits both local and international communities. Industry-leading performance-based bonus program Employee Stock Ownership Plan (ESOP) Traditional and Roth 401k Tuition reimbursement for associates Scholarship for associates’ children up to $28,000 per child 1-month paid sabbatical after every five years of employment, plus $5,000 for travel 1-week paid volunteer leave each year 100% charitable match Medical, dental, and vision insurance coverage Paid parental leave At ARCO, our first Core Value is to treat people fairly and do the right thing. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment A DAY IN THE LIFE Prepare contractual documents for signature as directed by Projects Managers and ensure compliance (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals) Maintain various logs for Project Team including job list for each region, subcontract tracking list, and coordinating vacation lists Typing and preparing various items such as letters, meeting minutes, weekly updates, memos, proposals, outline specifications, and expense reports Assist Project Managers with the creation of Proposals by compiling letters, outlining specifications, meeting the work/design schedule, and assembling proposal books in a timely manner Point person for marketing packages. This includes compiling proposal covers, tabs, company information, and marketing materials for potential clients. Preparation for meetings and trainings that includes coordinating with various offices, obtaining materials, and scheduling lunches Coordinate and book travel for Project Team as needed Communicate with vendors and customers alongside the Project Team Assist with the set up and maintenance of projects in applicable management software. Monitors and responds to the need of office administrative tasks NECESSARY QUALIFICATIONS 3-10 years of related experience, executive assistant or construction administration experience considered a plus Bachelor's degree Excellent computer skills, must be proficient in Microsoft Suite Receptive to learning additional technical skills and integrating new software into day-to-day responsibilities Must be extremely organized, self-reliant, proactive, and detail oriented MAKE YOUR MOVE We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 5,500 design-build projects across 48 states and 38 major cities nationwide. We rank #3 out of the top 100 design-build companies in the U.S. and #17 on ENR's Top 400 Contractors list of 2023. Most importantly, our clients like us, trust us and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person that can make a difference at ARCO? If the answer is, “Yes!” we look forward to meeting you. ARCO does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from ARCO’s Human Resource team. Pre-approval is required before any external candidate can be submitted. ARCO will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers. #LI-KL2 #LI-Onsite
