EMCOR Government Services has an immediate need for a Deputy Contracts Office Manager for a location in Germantown, Maryland. This position involves the oversight of administrative staff for successful financial reporting of the account on a monthly basis. The position also includes an emphasis on monthly billing in a fast paced environment which includes the creation of Purchase orders, work orders, and Job Setup. Duties and Responsibilities: Serve as the "Deputy COM"; Be prepared to Assume COM... more details
About Us:
EMCOR Government Services offers an experienced single-source solution for meeting the routine and mission-critical needs of federal, state, local and other government organizations. By combining our expert professional technicians, commercial best practices, extensive facilities knowledge and strong commitment to reliable, responsive service, we enable our government clients to achieve consistently high-performance facilities, on-time projects and long-term value.
Job Title: Deputy Contracts Office Manager (DOE -G)
Job Summary : EMCOR Government Services has an immediate need for a Deputy Contracts Office Manager for a location in Germantown, Maryland. This position involves the oversight of administrative staff for successful financial reporting of the account on a monthly basis. The position also includes an emphasis on monthly billing in a fast paced environment which includes the creation of Purchase orders, work orders, and Job Setup.
Duties and Responsibilities:
- Serve as the “Deputy COM”; Be prepared to Assume COM roles and responsibility.
- Operate DOE G Warehouse operations.
- Prepare payroll submissions for COM approval.
- Primary for Building Access Memos
- Manage Work Queue – Invoices paid.
- Execute and manage the PO process (create review…)
- Primary for Badging
- Assist OM in O Drive Management – Knowledge Management of O Drive
- Assist OM in Deliverables Management
- Primary SharePoint QC
- P-Card reconciliation
- Review WIP and TM Weekly
- Assist help desk with reports from the CMMS for weekly meetings.
- Back up for Help Desk
- Any other duties assigned.
- Order Office Supplies
- Order Uniforms, equipment, PPE
- Create POs
Qualifications:
- Must be a US citizen
- Proficiency in JD Edwards accounting software is preferred.10 years direct experience in the HVAC industry and DDC control systems.
- Ability to organize and lead a group of people
- Ability to work with management systems and variety of skilled/unskilled, professional, administrative, and industry personnel.
- Experience and knowledge of office administration, reporting, budgeting and control, CMMS Systems (Maximo) and business operations, purchasing, inventory control, fire, and safety management.
- Strong experience with MS Office
- Excellent communication skills – verbal and written.
- Ability to work independently or as member of a team
- Ability to adapt to ever changing priorities
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.
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