Are you a seasoned Purchasing Professional with MRP or similar experience? Do you have at least four years of experience as a buyer in a large organization? Are you seeking top-tier compensation and benefits with some work-from-home flexibility? The City of Palo Alto is ramping up to begin major projects in the Utilities Department to modernize and improve aerial and underground infrastructure as well as a new fiber backbone buildout. To meet the purchasing demands for these projects, it is recr... more details
Description:
Are you a seasoned Purchasing Professional with MRP or similar experience?
Do you have at least four years of experience as a buyer in a large organization?
Are you seeking top-tier compensation and benefits
with some work-from-home flexibility?
The City of Palo Alto is ramping up to begin major projects in the Utilities Department to modernize and improve aerial and underground infrastructure as well as a new fiber backbone buildout. To meet the purchasing demands for these projects, it is recruiting a Senior Buyer to onboard quickly and immediately contribute to this high-demand project load. While reporting to the Purchasing Manager, this position will work closely with project managers and staff in the Utilities Department.
The Ideal Candidate The Ideal Candidate will be a certified purchasing professional(CAPPO, NASPO) who has experience in:
MRP or similar production planning systems
SAP and strong Excel skills
A strong background in utilities and trades
Substantial experience in contracting and purchasing policies and procedures
Utilizing independent judgement to identify most favorable pricing consistent with specifications for quality, quantity and delivery date
Organized, self-directed, and detail-focused purchasing professionals are encouraged to apply. The first review of candidates will take place on July 8th. For best consideration, candidates should apply by this date as the recruitment may close at any time after this date.
Upon completion of training and receipt of a highly competent evaluation, up to two days per week may be worked remotely following the City of Palo Alto's Remote Work Policy. More details about the position's benefit package can be found here.
Reports To: Manager, Purchasing and Contract Administration Supervises: May provide project supervision of other Buyers as assigned
Essential Duties:
Please click here for a full job description.
The Senior Buyer is responsible for the procurement of specialized commodities of a complex nature requiring substantial experience in purchasing, contracting and purchasing policy and procedure. The Senior Buyer can be distinguished by its designated purchasing authority being higher than a Buyer and lower than a Contracts Administrator. Additionally, the Senior Buyer specializes in Utility MRP, Water Quality Control MRP, and Information Technology (IT) type purchases for City Stores (Warehouse) inventories and coordinates with the Warehouse Supervisor.
Essential and other important responsibilities and duties may include, but are not limited to, the following:
Develops and administers formal and informal quotations proposals and bids for the annual material requirements, and coordinates the vendors' delivery obligations of Utilities, Water Quality, Information Technology type procurements.
Maintains material requirements planning (MRP) for selected stores (warehouse) materials at required inventory levels, integrating data from planning/scheduling with that from inventory and the bill of materials (BOM) to calculate purchasing and shipping schedules for the materials required to stage work orders; maintaining contact with departments to constantly assess inventory needs. This includes MRP management controls required for surplus returns, recycling and disposal, generating reports, data entry to the Stores inventory system, and interface with stores personnel.
Procures by agreement, contract, or purchase order for the City's central Stores through the City's requisition system.
May also support other City departments/divisions with commodities/services as appropriate.
Interfaces with the City departments to develop specific annual purchasing objectives as related to stores inventories; creates strategic short-and long-term commodity objectives with a view to reducing the cost of materials and equipment of stores inventories, also improving services to city department/divisions.
Surveys markets for best source or new supply sources. Contacts potential suppliers, negotiates most favorable proposals, maintains relations, and interfaces with vendors.
Related Functions:
Maintains records and completes data entry of documents.
Evaluates vendor performance based on analysis of prices and deliveries and information received from affiliates relative to product acceptability and vendor service.
Anticipates and negotiates possible price changes and in general develops thorough knowledge of the City's laws.
Supports the activities of the division involving ERP implementation, change management and operations.
Minimum Qualifications:
Sufficient education, training and/or work experience to demonstrate possession of the following knowledge, skills, and abilities which would typically be acquired through:
Associates degree in material management, purchasing, business or public administration and
Four years' experience as a buyer in a purchasing organization of substantial size.
Desired: Certification as a Certified Purchasing Professional (in good standing) as awarded by an industry recognized/accredited organization, i.e. CAPPO, NASPO
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