Job Abstract

The Administrative Support position will provide broad support to the Administrative Operations Manager and other SSRC research staff as needed. The Administrative Support must demonstrate detail-oriented work ethic, reliable communication and organization skills. This position: assists with preparing and maintaining center records, supports personnel transactions, and is required to perform other tasks associated with the production of contract deliverables. The Administrative Support must ensure that all duties are completed accurately and delivered with high quality and in a timely manner.

*Please be aware that funding for this position is awarded through a Grant/Contract over a specified period. Employment for this position beyond current Grant/Contract funding is contingent upon continued funding or new Grant/Contract.

• Assists with maintaining project records
• Assist with correspondence and reports, and creating forms and databases as needed
• Assist with the preparation of purchase orders, check requests, travel authorizations, directive 11 forms, reimbursement forms and personnel transaction reports (PTRs).
• Assists with new-hire processing of CATI-Lab
• Schedules meetings and conferences and assists with project workflow
• Maintains sponsored project filing system, along with various other departmental files
• Assists with updating databases such as employee rosters, contact lists, and client information.
• Assist with event planning and implementation
• Keep office area presentable
• Maintain inventory of office equipment and supplies
• Perform work related errands as requested
• Other tasks and project as assigned

• Accurate typing
• Excellent oral and written English communication skills.
• Proficiency in Excel and Microsoft Word
• Excellent attendance and reliability
• Ability to function well in a stressful, deadline-driven environment.
• The ability to work effectively in a racially and ethnically diverse professional community.

• Minimum some college.
• Minimum Bachelor’s degree preferred.

PHYSICAL DEMANDS:
Prolonged sitting in front of computer. Walking, talking, hearing, pulling, bending, may carry 10-15 pounds of objects/material, not exposed to extreme noise level, use hands to finger, handle, or feel, reach with hands or arms, stoop, kneel, taste or smell.

APPLICATION PROCEDURE:
CSU Fullerton, Auxiliary Services Corporation (ASC) is committed with Diversity, Equity, and Inclusion (DEI) practice. This means hiring diverse talent and ensuring employees understand and respect differences around us. ASC is an Equal Opportunity and Affirmative Action Employer and a member of E-Verify. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at (657) 278-4117.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the ASC. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current ASC employees who apply for the position.

Note: CSUF/ASC follows the direction of the CSU Policy related to COVID-19 vaccination. See FAQ Vaccines for more information.