Job Abstract

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.  Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

JLL is currently seeking a dynamic individual for the role of Sr. Property associate to ensure organizational excellence by fulfilling administrative functions for a client in San Francisco, CA. This candidate will also maintain positive relations between tenants, client/property owner, and Jones Lang LaSalle.

Primary Responsibilities:

• Participate in training incoming team members as appropriate
• Participate in processing of A/P (accounts payable), reviewing and coding invoices for payment
• Participate in A/R (accounts receivable); preparing and distributing bills or statements, sending collection notices when appropriate, and preparing manual billing adjustments as needed.
• Track administrative spend to not exceed budget and look for cost reduction opportunities.
• Coordinate document management related to lease execution, distribution, and filing.
• Track notification requirements as specified in leases to ensure that deadlines are not missed, and notifications are appropriately distributed.
• Regularly monitor email, phones and work order system; ensuring prompt and courteous responses and directing correspondence to appropriate personnel as needed.
• When applicable, assist in preparing estimates and obtaining approval from tenants prior to initiating work.  Follow-up with tenants to ensure work orders are completed to their satisfaction. Assist with billing as needed.
• General office organization.
• Sort, organize and distribute incoming mail.  Prepare and send outgoing mail and packages.
• Prepare and distribute general correspondence and memos.
• Organize, compile and prepare reports for distribution.
• Create and/or maintain physical and virtual filing systems in an accurate and organized manner.
• Maintain and update employee, client, and customer contact databases.
• Coordinate conference room reservations.
• Organize department lunches, meetings, events and business travel.
• Receive building access requests and coordinate access for visitors and vendors.
• Ensure that tenant and contractor certificates of insurance are accurate and meet defined standards.
• Track expiration dates for Tenant and Contractor certificates of Insurance and provide advance notice of upcoming expirations.
• Support compliance with management audits and engineering operations audits by assisting in file preparation and record-keeping.
• Participate in new tenant welcome and orientation program.   Assist with move-in/move-out procedures.
• Track and coordinate access card activation/deactivation as needed.
• Assist property team in the development and implementation of property and employee manuals.
• Keep regular contact with maintenance, security, and building staff to ensure that common areas such as lobby, elevators, exterior grounds, building-managed conference rooms, etc. are clean and secure. 
• As needed, document incidents of potential property and equipment liability (ex: any occurrence of an onsite injury), forward information to appropriate risk management personnel.
• Gather W-9’s from vendors, and aid in new vendor set-ups as needed.
• Assist team members with property budget preparation and recurring reporting, as requested.
• Assist engineers with recording and billing, as appropriate, monthly utility meter readings.
• Assist with vendor contract creation, execution and tracking as requested.
• General and ad hoc administrative support of the property as needed
• Any and all other duties and tasks assigned.

 Skills/Qualifications:

• High school diploma required
• BA/BS preferred
• Minimum 2 years in commercial real estate or property team experience
• Proficient knowledge of Microsoft Office Suite.  Comfortable learning new programs and technology.
• Advanced oral and written communication skills.
• Strong attention to detail and organizational skills
• Self-starter, able to manage multiple projects simultaneously and under pressure.
• Can work autonomously or as a member of the team. Interacts effectively with coworkers and internal clients at all levels and in multiple disciplines.

What's in it for you:

• Join an industry leader and shape the future of commercial real estate 
• Deep investment in cutting-edge technology to power your work 
• Comprehensive and competitive benefits plan 
• A supportive, caring and diverse work environment designed for your growth and well-being 

Estimated compensation for this position is:

The pay range listed is a total compensation range including bonus, if applicable. The provided range is an estimate and not guaranteed. An employment offer is based on applicant’s education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Flexible and Remote Work Arrangements may be available

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.