Job Abstract

This position directs the terminal safety management process and provides overall support and guidance to the terminal operations functions. The Safety Manager coordinates with the Terminal Manager as well as the Director of Safety in executing strategies for building and maintaining a culture of safety throughout the office, yard, and road transport operations. The Safety Manager is responsible for oversight of regulatory compliance; provides initial and on-going safety training and conducts qualification checks for both employee and contract drivers; conducts, and maintains records of, recurrent safety training for drivers and other terminal personnel; coordinates and manages the accident investigation and response process; conducts audits and inspections of the transportation safety process; and monitors statistics reflecting safety performance in accordance with DOT and OSHA regulations and requirements.

KEY RESPONSIBILITIES

• Ensure compliance with the ICOA, state and federal regulations regarding transportation and workplace safety including but not limited to the following:

• Monitors driver applications and the selection process

• Manage hours of service records including unassigned driving, uncertified logs, personal conveyance, HOS violations

• Manages DOT drug / alcohol program

• Manages equipment compliance with ICOA by working with Independent Contractors to assure that required equipment specifications are in place and that maintenance and inspection records are compliant

• Manage accident process including reporting, compliance with internal procedures, accident reviews, driver remediation and retraining

• Manage Roadside Inspection process including responding to state authorities, gathering documents, conducting remediation session and retraining as needed

• Conduct and/or assign safety training including subjects such as vehicle and driver inspections, load securement; video events; accident and incident reporting; hours of service; and breakdown and road service procedures. Ensures online safety training is current

• Assure driver qualification files are compliant by obtaining and transmitting required documentation including renewable items. Update safety systems as required

• Schedule and coordinate onboarding orientations and ICOA execution

• Review camera and system events and conduct remediation sessions related to Safety System triggered events or unsafe driving behavior

• Manages electronic equipment inventory

• Conducts yard walks to identify vehicle maintenance defects

• Supervise and direct Terminal Safety Department staff

• Serve as site contact for OSHA reporting

• Ensure OSHA plans such as Emergency Action Plans and Hazard Communication Programs are implemented and executed

• Ensure all required training is implemented and maintained

• Support terminal personnel with understanding and compliance with OSHA regulations

• Conduct training on safety calls

• Ensure compliance with periodic checks, reporting and document retention

• Conduct OSHA incident reviews with corporate EHS team

• Administer safety awareness and behavior-based safety programs

• Adhere to and enforce all ethical standards by which the Company operates

• Such other functions as may be assigned

MINIMUM REQUIREMENTS

Minimum 2+ years of experience in a transportation management and/or safety management role is required.

DESIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Intermediate knowledge of Word/Excel/PowerPoint

• Working knowledge of federal and state safety laws, particularly FMCSA & OSHA standards and regulations

• Understand and apply meaningful operations and safety performance standards and statistical analysis

• Ability to plan and execute events, safety meetings, accident review meetings, and safety celebrations

• Excellent organization skills, with the ability to multitask

• Ability to organize and manage multiple priorities

• Ability to communicate effectively both orally and in writing

• Excellent interpersonal and communication skills

• Commitment to company values

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Generally sedentary office work environment but required to frequently conduct training and inspection in warehouse, yard and shop facilities as well as on and around trailers and trucks. Some climbing on ladders and steps required. Walking, standing, bending and stretching for extended periods of time. Lifting up to 25 pounds. Must possess ability to work nights and weekends where operations require.