The Executive Assistant to the Senior Vice President for Academic Affairs and Provost manages and oversees the administrative operations of the Office of the Provost. The Executive Assistant acts as the primary point of contact for both internal and external constituencies on all matters pertaining to the office, and assists and represents the Provost in communicating with constituents. The Executive Assistant researches, prioritizes, and follows up on multiple issues and concerns addressed to t... more details
Executive Assistant
Job LocationsUS-NY-New York
ID
2024-10933
College
Administration
Position Type
Full-Time
Schedule Shift
Monday-Thursday: 9AM - 5:30PM; Friday: 9AM - 3PM
Hours Per Week
36.5
Travel
As needed
Category
Administrative/Office Support
FLSA Status
Non-Exempt
Location : Country
US
Overview
The Executive Assistant to the Senior Vice President for Academic Affairs and Provost manages and oversees the administrative operations of the Office of the Provost. The Executive Assistant acts as the primary point of contact for both internal and external constituencies on all matters pertaining to the office, and assists and represents the Provost in communicating with constituents. The Executive Assistant researches, prioritizes, and follows up on multiple issues and concerns addressed to the Provost, including those of a sensitive and/or confidential nature.
Responsibilities
Responsibilities include but are not limited to:
Works directly with the SVP/Provost on a wide range of administrative tasks
Maintains SVP/Provost’s calendar and schedule; helps SVP/Provost plan schedule; anticipates and resolves scheduling conflicts
Coordinates logistics for special events such as the academic retreat and academic leadership meeting; helps locate and obtain information & resources; anticipates and prepare materials as needed
Prioritizes functions and appointments, ensuring that meetings, deadlines, presentations and other duties are completed
Manages sensitive, highly confidential, personal and proprietary information with discretion and confidentiality
Assists and support the SVP/Provost in tracking and completing key tasks and projects
Coordinates complex travel arrangements, processes travel reimbursements, and reconciles credit card bill as needed.
Manages invoicing, requisitions and purchase orders for the SVP/Office of Provost
Manages the website for the Office of Provost
Assembles the monthly Faculty Focus e-newsletter, including requesting and researching information for inclusion
Assists, as needed, in supporting activities related to the administration of the graduate and professional programs
Performs special projects and assignments as requested by the SVP/Provost
Manages office correspondence; Answers and manages calls to the SVP/Provost
Maintains and updates databases, including contact information
Works collaboratively with the executives and executive assistants in the Executive Office
Assists in preparing reports and presentations for the SVP/Provost
Acts as a liaison with internal and external constituents on SVP/Provost related matters
Troubleshoots and resolves administrative issues
Orders office supplies as needed
Assists others in the Office of the Provost as requested by the SVP/Provost
Experience working for an executive required; experience in higher education preferred
Demonstrated project management experience
Event planning experience a plus
Knowledge/Skills/Abilities
Highly energetic, organized, and efficient with a “get things done” attitude
Fast yet a detail-oriented and accurate worker
Able to anticipate SVP/Provost’s scheduling and logistical needs
Entirely dependable: completes tasks assigned; knows how to keep SVP/Provost updated as to progress or completion; knows when to raise issues requiring SVP/Provost guidance or intervention
Capable of maintaining confidentiality.
Strong interpersonal skills; ability to work within a multicultural environment
Excellent written and verbal communication skills
Able to multitask, prioritize tasks and work in a high pressure environment with tight deadlines
Deep understanding and commitment to the Touro University’s values and respect for all faculty, staff and students
Computer Skills
Expert knowledge of Word, Excel and PowerPoint. Visio a plus
PC expertise required
Proficient in Internet Research
Ability to learn internal software for scheduling, processing payments, etc.
Maximum Salary
USD $72,105.00/Yr.
Minimum Salary
USD $57,684.00/Yr.
Touro University offers a comprehensive benefits package for full-time employees which includes:
Full range of Health Plans
Medical Plans (choice of EPO, PPO, High Deductible HSA)
Flexible Spending Accounts (FSA)
Dental Plans (PPO & HMO) and Vision Plan
Dependent Care and Transit Programs
Life Insurance, AD&D and Voluntary Supplemental Life Insurance
Short-term and Long-term disability programs
Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
Employee Assistance Program
Early-Release Fridays (upon approval)
Generous Paid Time Off
Vacation, Sick Leave, Personal Leave & Floating Holiday
Annual Holiday Schedule
All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.
Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.
Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 50 West 47th Street, 12th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.
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