Job Abstract

We have an opening for a Senior Contracts Administrator supporting our growing and dynamic Disaster Management division with room for growth. Our Disaster Management division focuses on providing experts to assist state and local communities rebuild from natural disasters such as hurricanes, floods, winter storms, tornadoes, and fires. The ideal candidate will have a great attitude, a keen eye for detail, be flexible, and willing to think “outside the box” in a fast-paced environment.

This position will either be remote in the 48 contiguous United States, or hybrid at our headquarters office in Reston, VA. Candidates must be able to work our core hours within the Eastern Time (EST) zone.

What you will do: 

• Provide contracts support for proposals and active contracts with state and local clients.

• Review solicitations and contractual documents and assist in the development of proposal responses ensuring consistency with corporate policy, pertinent regulations, and customer requirements.

• Lead the development, writing and management of business/price proposal volumes to address requirements, and mitigate risk consistent with sound business practices, company policies, and government regulations. Maintain all required contractual and price/business volume documentation.

• Identify to stakeholders contractual and/or RFP terms that pose risk to the company and resolve/implement risk mitigation strategies. Negotiate contractual terms with state and local clients, focusing on mitigation of ICF’s risk.

• Provide guidance and oversight, and work with client representatives to resolve operational and contractual issues that may arise during the performance of the contract, with a focus on mitigating ICF’s risk while meeting the customer’s needs.

• Review and negotiate non-disclosure agreements, teaming agreements, and subcontract agreements (when ICF is subcontractor).

• Support data calls, maintain compliance with SOX and other governmental requirements, as well as client audit requirements on an ongoing basis.

• Proactively assess critical contract obligations and contract provisions, to include gaps and risks. Advise on contract revisions to better meet the needs of the Client and ICF.

• Handle multiple priority tasks and proposals effectively.

• Develop effective positive working relationships with both internal and external customers; participate in customer meetings as required.

• Identify, mitigate and address issues requiring management review.

What you will need: 

• 5+ years of experience in contracts administration, with experience supporting State and Local contracts

• 5+ years of experience working with relevant laws, regulations, terms, conditions and policies governing assigned contracts, related federal and state legislation and regulations, and the Uniform Commercial Code 

• 3+ years of experience developing business volumes including writing the cost narrative 

What we would like: 

• Bachelor’s Degree

• Solid skills with Microsoft Office (e.g. Word, Excel, Teams, SharePoint)

• Attention to detail, strong analytical and problem-solving skills

• Effective interpersonal communication and the ability to build collaborative business relationships both internally and externally.

• Time management skills and the ability to multi-task

• Proactive attitude in order to provide guidance and advice to project teams. 

• Ability to collaboratively work with geographically diverse internal customers

• Strong organizational skills

• Knowledge and experience with FEMA and HUD regulations concerning disaster recovery, in particular Community Development Block Grant-Disaster Recovery (CDBG-DR) and Community Development Block Grant-Mitigation (CDBG-MIT)

• Experience working with utilities and/or other heavily regulated industries.

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Working at ICF

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email icfcareercenter@icf.com and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

Read more about workplace discrimination rights, the Pay Transparency Statement, or our benefit offerings which are included in the Transparency in (Benefits) Coverage Act.

Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position. The pay range for this position is: