The Coordinator supports the design, implementation, delivery, and evaluation for the Kaiser Permanente Bernard J. Tyson School of Medicine program for faculty engagement and development in medical education. The Coordinator performs high-level administrative work and support including editing and formatting documents, managing complex schedules, procuring supplies, processing financial transactions, promoting faculty development programming and resources, managing data collection and retention,... more details
Description:
Job Summary:
The Coordinator supports the design, implementation, delivery, and evaluation for the Kaiser Permanente Bernard J. Tyson School of Medicine program for faculty engagement and development in medical education. The Coordinator performs high-level administrative work and support including editing and formatting documents, managing complex schedules, procuring supplies, processing financial transactions, promoting faculty development programming and resources, managing data collection and retention, and supporting and coordinating faculty development events.
Essential Responsibilities:
Administrative Support:
Implements a file management structure to facilitate access to faculty development materials.
Manages a faculty development calendar, including appointments, travel plans, meetings, and conferences.
Coordinates financial transactions, including entering requisitions and expenses, processing expense reports, paying invoices, procuring supplies, and transferring funds in accordance with department policy and procedure.
Oversees the production and publication of both print and computer-based faculty development materials; edits and formats materials to conform with standards and templates.
Information Management:
Maintains faculty development databases and systems to track and monitor faculty development needs and activities for use in program evaluation and accreditation.
Prepares and processes documentation and applications for Continued Medical Education (CME) credits.
Program Development:
Supports the program with the design and implementation of faculty development workshops and online offerings.
Contributes to the development of faculty engagement programs with attention to equity, inclusion and diversity and to community engagement.
Contributes to the development of faculty recognition initiatives.
Collaborates as appropriate on efforts coordinated through the Office of Faculty Affairs and Office of Medical Education, such as faculty orientation and onboarding and learning environment training.
Supports the creation and implementation of faculty development resources and initiatives.
Supports the creation of a variety of resources on teaching, learning, research and creative practice, and leadership development.
Communication:
Supports the creation, dissemination, and publishing of the schools communications for the Office of Faculty Affairs or Office of Medical Education.
Prepares and promotes services and resources for new faculty.
Supports the Office of Faculty Affairs and Office of Medical Educations leaders and management team to represent the school at appropriate venues outside the campus.
Fosters and maintains open and ongoing communication with all stakeholders, including faculty, staff, and leaders.
Event Coordination:
Manages planning and arrangements for internal meetings including space reservations, communication, refreshments, and technology; may produce meeting minutes.
Reserves space for faculty development sessions, procures resources for the delivery of the curriculum, and prepares materials and technology for faculty development sessions.
May handle logistics for planning faculty orientation and other faculty development events including managing presenter timelines and deliverables; creating/editing PowerPoint presentations; designing invitations and managing invitation lists, distribution, and response; liaising with IT to secure A/V support
Performs other duties as assigned.
Basic Qualifications:
Experience
Minimum one (1) year of experience in project coordination and management.
Education
Bachelor's degree or four (4) years of experience in a related field.
High School Diploma or General Education Development (GED) required.
License, Certification, Registration
N/A
Additional Requirements:
Knowledge of higher education organizational structures, preferably in health sciences education.
Organized self-starter, with strong time management skills; detail-oriented.
Service-oriented in support of faculty, staff, and students.
Strong written, verbal, presentation, and interpersonal skills.
Ability to maintain confidentiality.
Excellent writing and editing skills.
Understanding of effective communication strategies.
Good attention to details.
Ability to work independently.
Proficiency in the use of technology including Microsoft Office products, learning/content management systems, and web conferencing tools; aptitude for learning new software.
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