THE POSITION:
THE OPPORTUNITY:
College graduates and college students are encouraged to apply!
Are you interested in conducting research, analyzing data, and participating in projects within a fast paced and collaborative environment. If so, the Inland Empire Utilities Agency has a great opportunity for a detail oriented individual with great communication skills who is looking to gain valuable experience while enhancing and preserving the quality of life throughout the region.
The Agency's internships are meant to be a positive experience that allows for your personal growth and development. We are an ideal place for you to ask questions and learn essential job functions that will prepare you for success in your career.
This internship is perfect for you if you...
- Are a good communicator who thrives off of collaboration.
- Are organized and able to maintain and create graphs, charts, and documents in Microsoft Office.
- Are seeking to learn more about the water industry.
- Are an analytical and creative problem solver.
- Value a flexible work schedule.
- Want to contribute to the wellbeing of your community!
The Inland Empire Utilities Agency is a regional wastewater treatment agency and wholesale distributor of imported water serving approximately 935,000 people over 242 square miles in western San Bernardino County. Over 300 personnel contribute to the success of the Agency. The Agency owns and/or operates, and maintains 5 water recycling facilities, 160 miles of sewer collection system, a potable water facility, 19 supply water well sites, 4 sewage lift stations, a recycled water distribution and storage system, 19 groundwater recharge sites, a 400,000-square foot indoor composting facility, and a 66,000 square foot Headquarters building.
There is one (1) internship opportunity in the Facilities & Water Systems Programs Unit.
This recruitment is being conducted to fill one (1) vacancy and will establish an eligibility list which may be used to fill future vacancies as they occur during the active status of the eligibility list.
Internships are limited to 25 hours week and 960 hours per fiscal year
(July 1st to June 30th)
Note: Internship are not meant to be short term, for example, limited to summer, winter and/or spring breaks. Individuals interested in short term internships will not be considered.
Work schedule is estimated to be approximately 15 to 20 hours a week;
Office Hours are Monday through Thursday from 8 a.m. to 5 p.m.
FLSA: Non-Exempt
The successful candidate will be a responsible, analytical and detailed oriented individual with excellent communication (written/verbal) skills. Great time management skills with the ability to work on multiple projects simultaneously are required. Additionally, the candidate shall exhibit a willingness to learn, be responsive to team needs, and assist with ad hoc projects in a fast paced and changing environment.
Intern staff works flexible hours as established by his/her respective supervisor. The Agency will strive to best accommodate an intern's time commitments. A weekly work schedule will be mutually agreed upon between the intern and his/her supervisor.
EXAMPLES OF ESSENTIAL FUNCTIONS:
May include, but are not limited to the following:
Assist in documenting noncompliance issues, maintenance deficiencies and unsafe or potentially unsafe conditions; assists in responding to safety issues; assists in responding to support services requests.
Assist with record keeping and documentation—including plan updates—of Agency equipment, electronic accessories, fleet vehicles, security, furniture, building maintenance and improvements, and landscapes.
Collect data/information for preparing reports, including PowerPoint and Excel presentations relating to facility management issues; help with research, inventory, and design of Agency signage.
Assist Facilities staff in observation of Agency buildings, equipment, hardscape, and landscape.
May assist in preparing reports, memoranda, letters and other documents regarding project management issues; assists in the maintenance of detailed records of project activities, progress and results.
Assist with landscape monitoring and maintenance oversight, including plant material, irrigation, and hardscape; may assist in identifying issues to keep Agency grounds tidy and safe.
May assist in research related to Agency landscaping and land use; may research technical, regulatory, and historical information pertaining to products and methods used in landscape construction projects.
Analyze and process supporting documentation related to the purchase requisition process, including generating purchase orders and performing invoice receiving functions using the Agency's Enterprise Resource Program (SAP).
Communicate clearly with Agency staff, and vendors to clarify, update, and problem solve important information.
Provide support services to department staff in support of accomplishing complex tasks including the development of Scope of Work, Requests for Bid, Requests for Proposals, the bid and proposal evaluation process, and contract and purchasing agreements.
Perform the full array of duties assigned including assistance on administrative/technical aspects of special projects.
Compile data or materials for spreadsheets, reports, manuals, and publications.
Participate in pulling documents and filing information.
Travel to offsite locations within the IEUA service area is required.
Perform other related duties as required.
QUALIFICATION GUIDELINES:
EXPERIENCE AND EDUCATION:
Graduation from high school or G.E.D. equivalent.
Graduation or current enrollment in undergraduate or graduate studies in an accredited college or university with major course work in Business Administration, Public Administration, Operations Management, Facilities Management, Project Management, Fleet Management, Landscape Management, Natural Resources, Wildlife Biology or closely related field.
While no prior work experience is required, preference will be given to individuals with prior related work experience.
INELIGIBILITY:
Individuals that are a member of the California Public Employees’ Retirement System (CalPERS), are ineligible for Intern positions with IEUA.
LICENSES AND CERTIFICATES:
A valid class "C" California driver's license.
Knowledge of:
Facilities or landscape inspection methods, procedures, equipment and materials.
Safety policies and safe work practices applicable to the work.
Landscape maintenance.
Word documents, spreadsheets, common computer applications, record-keeping, and working with vendors and contractors.
Project management skills.
Ability to:
Inspect designated facilities for maintenance issues.
Write and communicate in a professional manner.
Understand basic concepts and standards connected with facilities management.
Use a desktop and iPad computer and standard business software.
Inspect designated facilities for maintenance issues.
Prepare clear, concise and comprehensive correspondence.
Organize, set priorities and exercise good judgment within areas of responsibility.
Operate a computer and standard business software.
Represent the Agency effectively in dealings with vendors and contractors.
Establish and maintain effective working relationships with all those encountered in the course of work, both internal and external.
SELECTION PROCESS:
All employment applications will be reviewed for accuracy, completion, relevant experience, education, training and other job related qualifications. Applicants with the strongest background relating to the responsibilities of this position will be invited to participate in the testing process which may include one or more of the following: written test, oral interview, performance/practical examination. The successful candidate will be required to pass a background/reference check and pre-employment physical examination including a drug screen (for safety sensitive position) at no cost to the candidate. Please visit our website at www.ieua.org and select the Human Resources Department for additional information regarding the Agency, the hiring process and benefit information.
Any applicant requiring reasonable accommodation during the selection process due to a qualified disability must inform the Human Resources Office at (909) 993-1645 or hrdept@ieua.org at least 72 hours in advance of the need for accommodation.
THE PROVISIONS OF THIS ANNOUNCEMENT DO NOT CONSTITUTE A CONTRACT, EXPRESSED OR IMPLIED, AND ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.
"The Agency's success is obtained by creating a positive and diverse work environment which recognizes individual differences and experiences".
