Prioritizes and schedules senior executive-level employee time and availability with a strong focus on balancing meetings and opportunities for dedicated work. Plans and implements logistics for senior executive-level internal and external events. Coordinates and processes domestic and international business travel arrangements, monitors travel logistics, generates expense reports, provides visibility of report status, and assists in reconciling corporate credit card charges and verifying paymen... more details
Job Description
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The Boeing Company is looking for an Executive Office Administrator (EOA) based out of Arlington, Virginia. This position will support the Vice President of Boeing Enterprise Security (BES), and other members of the BES leadership team as needed.
The EOA will work in a fast paced and dynamic environment supporting calendar management, travel arrangements and expense reporting, logistical planning for internal and external events, and coordination with other senior executive offices across Boeing in support of the growing portfolio of security programs and customers. The desired candidate must have strong interpersonal, organizational, collaborative, and time management skills.
Position Responsibilities:
Prioritizes and schedules senior executive-level employee time and availability with a strong focus on balancing meetings and opportunities for dedicated work
Plans and implements logistics for senior executive-level internal and external events
Coordinates and processes domestic and international business travel arrangements, monitors travel logistics, generates expense reports, provides visibility of report status, and assists in reconciling corporate credit card charges and verifying payments to ensure timely and accurate reimbursement
Processes and screens incoming and outgoing communications to ensure proper dissemination of information
Communicates a wide variety of information with multiple audiences, both verbally and in writing
Tracks and maintains information relevant to organizational operations and schedules
Tracks and maintains designated conference room schedules for availability and efficient use of resources
Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources, such as office supplies
Provides guidance to less experienced employees
This position is hybrid. The selected candidate will be required to perform some work onsite at one of the listed location options. This is at the hiring team’s discretion and could potentially change in the future.
This position must meet export control compliance requirements. To meet export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.15 is required. “U.S. Person” includes U.S. Citizen, lawful permanent resident, refugee, or asylee.
Basic Qualifications (Required Skills/Experience):
5+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members
5+ years of experience managing executive schedules and calendars using Microsoft Outlook
5+ years of experience supporting and engaging with executives and their leadership teams to coordinate priority needs, support internal and external events, and provide effective travel arrangements
5+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint
Preferred Qualifications (Desired Skills/Experience):
Bachelor’s degree or higher
5+ years of experiencein coordinating and processing travel arrangements, generating expense reports and reconciling corporate credit card charges
5+ years of experience in a role which required strong interpersonal and communication skills
Experience using collaboration tools (e.g., Microsoft Teams, WebEx)
Experience leveraging technology and business applications to manage and interpret data relevant to responsibilities for problem identification and resolution
Experience building positive relationships with peers and leaders, collaborating effectively, and communicating clearly
Experience acting as a liaison between executives and their support staff to ensure proper coordination and communication
Typical Education & Experience:
Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 7 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+5 years' related work, Bachelor+2 years' related work, etc.)
Relocation:
Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.
Drug Free Workplace:
Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.
Work Shift:
This position will be for first shift.
At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.
The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.
The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.
Please note that the information shown below is a general guideline only. Pay is based upon candidate experience and qualifications, as well as market and business considerations.
Summary pay range: $68,850 - $93,150
Applicants for this position will be accepted through June 24th, 2024.
Export Control Requirements: U.S. Government Export Control Status: This position must meet export control compliance requirements. To meet export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.15 is required. “U.S. Person” includes U.S. Citizen, lawful permanent resident, refugee, or asylee.
Export Control Details: US based job, US Person required
Equal Opportunity Employer:
Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.