Reporting to the Associate Chair of Administration and Finance, the Division Administrator is responsible for the overall administrative management of the Reproductive Endocrinology and Infertility (REI) and Obstetrics, Gynecology, and Gynecologic Subspecialties (OGGS) Divisions in the Department of Obstetrics, Gynecology, & Reproductive Sciences (OBGYN&RS).
This position will be responsible for strategizing, developing, planning, implementing and evaluating funding streams and administrative structures to support the REI and OGGS divisions. The incumbent is expected to partner with Health System leadership in strategic planning to foster customer-focused clinical services, while administratively integrating the university campus goals of teaching, research, and public service.. The Division Administrator will function as part of the overall Department’s Senior Administrative Leadership Team to manage departmental space issues, provide effective extramural support management for contracts, grants, and clinical trials, ensure compliance of research programs and to oversee the provision of excellent administrative and human resource/academic affairs management for the Divisions. The position is charged with optimizing resource utilization, setting up effective administrative systems, and processes while minimizing risk.
The Division Administrator will also partner with the Department’s finance and research administration teams to provide fiscal oversight and management of the divisions’ finances. The incumbent holds fiduciary responsibility to ensure financial transactions adhere to university and system wide policies and guidelines. This position will monitor all incoming revenue streams and expenditures, provide strategic guidance to the respective division chiefs, and will establish and maintain strong internal controls and streamlined business processes.
Work arrangement will be subject to change based on business need/manager discretion. Ability to work onsite will be required. Must be able to adapt to clinical operations schedule of seven (7) days a week and have availability to respond to urgent inquiries especially from clinical leadership. Will have the ability to work remotely. Onsite location: 499 Illinois St., San Francisco, 94158.
The final salary and offer components are subject to additional approvals based on UC policy.
To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (ucop.edu)
Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.
For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
- Master’s degree in related area and /or equivalent experience / training
- Six (6) to eight (8) years experience of progressively responsible academic and financial management or equivalent experience, encompassing financial management, strategic planning and organizational development, clinical practice management, and human resource management
- Five-plus (5+) years direct supervision of multi-discipline teams/units/direct reports
- Bachelor's degree in related area and / or equivalent experience / training
- Six-plus (6+) years directly relevant experience
- Five-plus (5+) years lead/supervisor/manager experience
- Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and / or personnel management under labor contract(s) and personnel policy
- Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and / or accounting and payroll
- Strong verbal and written communication skills; ability to influence / persuade all levels of staff
- Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner
- Broad knowledge of common organization-specific and other computer application programs
- Skills to work collaboratively with other locations
- Proven skills to quickly evaluate complex issues and identify multiple options for resolution
- Demonstrated management and conflict resolution skills to effectively lead and motivate others
- Excellent project management skills, including the capability of managing capital projects
- Very strong ability to quickly evaluate complex issues and identify multiple options for resolution
