The Records and Information Management Director ensures UCSF’s compliance with governmental requirements under the domain of the California Public Records Act (CPRA), California Information Practice Act (IPA), California Labor Code, the Federal Freedom of Information Act (FOIA), and the various State, Federal, and local statutes involving subpoenas. The Director oversees the team that manages day to day operations of the Campus records management program including the collection, redaction, and timely production of campus records and digital information in response to requests made pursuant to the Acts and Statutes named above, ensuring that the campus response conforms with state and federal laws, regulations, and university policy, serving as central subject matter expert. The Director consults and confers with both internal and external agencies in the scope of responding to requests for public records, particularly UC legal counsel, to ensure that the responses to all requests are managed under the purview of current case law, as determined by counsel. The Director provides advice and guidance to Campus departments regarding the management of public and confidential information and legal compliance regarding such.
This role ensures regularly scheduled review and publication of Campus Administrative Policies. The Director will establish a comprehensive approach to training, communication and change management; adhere to best practices of policy requirements; and ensure clarity of policy language. This role also includes management and maintenance of delegation, and re-delegations, of authority under applicable University policies.
The Director will oversee UCSF Affiliation Agreement development, renewal, approval, and documentation management processes. This includes overseeing the negotiation and implementation of new and existing agreements, requiring coordination across key stakeholders such as Innovation Ventures, Legal Affairs and Sponsored research. The Director will create a monitoring process to ensure execution and adherence to agreement terms, regularly evaluate the impact of agreement and develop recommendations to leadership on how to maximize benefit of agreements.
The final salary and offer components are subject to additional approvals based on UC policy.
To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)
Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.
For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
- Juris Doctor degree or paralegal training and/or CA/CRM Certification and experience
- Certified Archivist (CA) and / or Certified Records Manager (CRM)
- Excellent project management skills, including the capability of managing capital projects
- Bachelor's degree in related area and / or equivalent experience / training
- Minimum of 8 or more years of related experience
- Thorough knowledge of California Public Records Act (CPRA), Freedom of Information Act (FOIA), the Information Practices Act (IPA), and Sunshine Act (State) and ability to interpret how laws apply to specific requests
- Advanced experience with automated storage and retrieval systems, and electronic records
- Advanced knowledge of records management principles and practices
- Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll
- Excellent ability to establish metrics for department and employee goals
- Thorough knowledge of common organization-specific and other computer application programs
- Very strong ability to quickly evaluate complex issues and identify multiple options for resolution
- Communication skills: both verbally and in writing
- Interpersonal skills to effectively motivate others
- Advanced organizational skills and ability to multi-task with demanding timeframes
- Skills to evaluate issues and identify resolutions
- Excellent interpersonal skills to effectively lead, motivate and influence others and to develop and maintain high standards of customer service
- Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques
- Ability to effectively manage multiple priorities
