Job Abstract

The Administrative and Practicum Assistant is a full-time staff position. The Administrative and Practicum Assistant provides administrative support to the MSN Program Director and will be responsible for the practicum preceptor placement of graduate nursing students in consultation with Graduate Coordinators. The Administrative and Practicum Assistant will support the daily operations of the MSN program to ensure smooth and efficient running, facilitate students in their respective practicum sites, and serve as the direct contact between agencies and the MSN program. The position reports directly to the Chairperson of the Department of Nursing or designee to facilitate the MSN program’s operations and practicum experiences of students as defined by the curriculum of study.

Essential Functions
The following are the functions essential to performing this job:
1. Analyzes routine operating practices and procedures and makes recommendations to ensure smooth and efficient office/unit operations.
2. Collects data and assists with rough drafts and final drafts of reports.
3. Assists supervisor in arranging appointments, meetings, and conferences as necessary.
4. Assists with the management of the office/unit budget as necessary.
5. Meets with and answers inquiries of employees and visitors as requested.
6. Directs and conducts special projects for supervisors that may involve issues of a sensitive or confidential nature.
7. Reviews correspondence and reports, determines the level of authority that can handle issues, and directs appropriate staff for completion.
8. Establishes tracking and monitoring systems and conducts follow-up to ensure effective resolution of matters.
9. Maintains and controls data and filing systems to ensure effective, accurate, and easily retrievable documentation of operations and project activities.
10. Establishes and maintains contacts with practicum agencies and practicum sites;
11. Assists students with practicum placements each semester for the MSN Program.
12. Maintains all agencies and practicum site contracts;
13. Ensures student compliance with all requirements for practicum placements.
14. Maintains data and assists in writing reports related to students and practicum agencies and sites.

Required Knowledge, Skills, and Abilities
The candidate must possess the following skills and abilities to perform essential functions with or without reasonable accommodations:
1. Knowledge of office operations, services, etc.
2. Knowledge of administrative support practices and procedures.
3. Intermediate to advanced knowledge of computer programs, including word processing,
spreadsheets, graphics, and databases found in such products as Microsoft Office®
4. Intermediate to advanced knowledge in social media platforms for the MSN programs management and development.
5. Working knowledge of data collection.
6. Ability to verify the accuracy of information, resolve discrepancies, and follow up on outstanding activities.
7. Ability to communicate effectively with employees, students, practicum agency personnel, and the public.

1. Education, training, and/or experience equivalent to a bachelor's degree.
2. At least three years of related work experience.
3. Preferences: Mastery of Microsoft Office® Suite and social media platforms.

The criteria for evaluation in this position include, but are not limited to, the following:
1. Demonstrate knowledge of the DSU Fundamentals.
2. Completion of quality of work according to guidelines and timelines established by supervisor.
3. Reliable attendance and work results.
4. Effective interaction and working relationships with co-workers and customers.

EEO Statement

Delaware State University is an equal opportunity employer committed to fostering a diverse and inclusive academic global community. The University is dedicated to enhancing diversity and inclusion in all aspects of recruitment and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information, or any other characteristic protected by state or federal law. The University is committed to achieving a diverse faculty and staff and encourages members of underrepresented groups to apply.

Equal opportunity employer/program'' and “auxiliary aids and services are available upon request to individuals with disabilities''.