Job Abstract

Essential Duties & Responsibilities

Administrative Duties include:
Schedule management, including all appointments, meetings, and conference calls
Prepare agendas and assemble meeting materials, reserve, and prepare facilities
Develop new ways of working to support with on time running through the course of the day.

Coordination of travel
Expense management and invoicing monthly
Preparation of decks for team meetings

General Support:
PowerPoint, new technologies and Excel document management

Provide basic project management support for People initiatives

Provide administrative support and assist in managing the calendar, files and appointments for People leaders

Provide general administrative and hybrid work support (i.e. supplies, expense reports, purchase orders)
Handle general inquiries and requests (payroll, policies, etc.)

General People & Development (HR) Support:

Assist end-users with people system issues through retail communication platforms (i.e., Yoobic).

Function as a systems administrator in Scout (Avature) and Workday in support of the retail business; maintain org charts, employee records, and provide backend troubleshooting support for the assigned client group.

Support internal people partners and cross-functional partners to resolve and escalate issues outside of the standard People Support Model.

Ensure feedback and patterns are identified and escalated to Senior People Associates, the lifecycle team, and leads for process improvements and enhancements to the People Support Model.

Manage People & Development (P&D) communications through the internal portal (field) or email (corporate) responding to inquiries and requests.

Ensure adherence to all P&D policies and procedures by providing accurate and timely guidance to employees.

Support the people team with monthly P&D reports detailing key activities, data, and metrics including open to hire information, employee turnover, and employee relations matters.

Support the communication of all federal and state-mandated employment laws as needed.

Support the people team with Benefits and employees on any LOA questions. Communicate learning tools and platforms as required.

Assist in contributing ideas for the improvement of departmental processes, procedures, and reporting.

Provide general office support with email inquiries, unemployment claims, audits, and employee files.

Assist with ad hoc projects and work with the P&D Heads and Leads as requested.

Build strong cross-functional relationships with corporate and business partners.
People for People Assistant Duties include:
Support leaders in setting up Departmental off-sites & all hands meetings.