Provide fiscal support for health bureau programs by assisting in coordination of grant expenditures and invoicing. Support Bureau Managers with budgeting process, and ensuring expenses are appropriate. Prepare monthly invoices for state reimbursement; maintaining accurate and accessible records of grant expenditures, supporting the bureau’s budgeting processes and grant management of expenses. Act as the liaison between the Health Bureau and Business Administration relative to (1) the administr... more details
Position Summary
Provide fiscal support for health bureau programs by assisting in coordination of grant expenditures and invoicing. Support Bureau Managers with budgeting process, and ensuring expenses are appropriate. Prepare monthly invoices for state reimbursement; maintaining accurate and accessible records of grant expenditures, supporting the bureau’s budgeting processes and grant management of expenses. Act as the liaison between the Health Bureau and Business Administration relative to (1) the administration of grants and/or donations; (2) annual operating budget; (3) budget revisions, e.g. budget transfers and/or budget amendments; and (4) annual audits relative to grant and/or donation funds. Additional tasks may include participating in bureau trainings or meetings; respond accordingly to public health emergencies and other duties as assigned.
Essential Functions
Coordinate grant expenses and invoicing activities for the bureau and its program managers. Assist with purchases and processing accounts receivable/payable and purchase requests. Maintain accurate and accessible accounting records. Assist with auditing requests and preparation of monthly invoices. Organize accounting files and systems for program use. Ensure staff have supplies and materials to conduct program/grant activities. Support Health Bureau’s budgeting process.
Act as the liaison between the Health Bureau and Business Administration relative to (1) the administration of grants and/or donations; (2) annual operating budget; (3) budget revisions, e.g. budget transfers and/or budget amendments; and (4) annual audits relative to grant and/or donation funds.
Monitor contract expenses to ensure good stewardship of funds, work with program managers to understand contract budgets and expenses. Assist program staff in spending funds appropriately.
Participate in bureau meetings and training. Respond to public health emergency situations as needed. Coordinate office needs as requested, and assist customers with questions on city services and referrals to other agencies.
Other duties as assigned.
Required Knowledge, Skills and Abilities
Work may require providing advice to others outside direct reporting relationships on specific problems or general problems or policies. Contacts may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.
Performs the job by following established standard operating procedures and/or policies. Employee may choose the appropriate procedure or policy to apply to the job assignment. Performance reviewed periodically.
Work requires a comprehensive, practical knowledge of a technical field with use of analytical judgement and decision-making abilities appropriate to work environment of the organization.
This job title does research for documents, compiles data for computer entry, and/or enters or oversees data entry. Has responsibility for monitoring budget/fiscal expenditures (typically non-discretionary expenditures) for a work unit of less than department size (programs, activities, projects, or small organizational units) or responsibility for fiscal management of capital project(s).
Ability to read papers, periodicals, journals, manuals, dictionaries, thesauruses, and encyclopedias.
Ability to deal with system of real numbers; practical application of fractions, percentages, ratios/proportions and measurement.
Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech.
Minimum Acceptable Training and Experience
High School Diploma or equivalent. Associates Degree in Accounting preferred.
One to three years basic accounting experience, preferably a minimum of one year experience with grant fundin Valid Class C driver’s license issued by the Commonwealth of Pennsylvania
All persons who become employed by the City on or after the effective date of this section (May 18, 2022) shall be or become residents of York County of any county contiguous to York County (Adams, Cumberland, Dauphin, Lancaster, Hartford, Balitmore and Carroll Counties) within six months from the first date the employee achieves permanent employment status.
Must pass a background check, Drug Test and provide a PA Child Abuse History Clearance Certificate.
Note: Child Abuse History Clearance must be dated within one year from the date of application and must show that "no record exists". Click here to visit the PA Department of Human Services website for more information on the Child Abuse History Clearances. Click here to submit your application for PA Child Abuse History Clearance online. This method is strongly suggested as you will receive immediate access to your results. Paper application forms are available in the City of York's Office of Human Resources.
The City of York is proud to be an equal opportunity employer supporting workplace diversity.
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