There is currently one (1) Senior Office Assistant-Bilingual (Spanish) Including Benefits position available at the Family Resource Center. The position is six (6) hours a day, five (5) days a week, ten (10) months per year. Eligibility lists in all classifications will be established to fill current and future vacancies and hire substitutes, for the next six (6) months. If you wish to be considered for the BILINGUAL positions, please indicate that in the supplemental questions you will be asked... more details
ASSIGNMENT
POSITION There is currently one (1)Senior Office Assistant-Bilingual (Spanish) Including Benefits position available at the Family Resource Center. The position is six (6) hours a day, five (5) days a week, ten (10) months per year.
Eligibility lists in all classifications will be established to fill current and future vacancies and hire substitutes, for the next six (6) months.
If you wish to be considered for the BILINGUAL positions, please indicate that in the supplemental questions you will be asked at the end of the application process. You will be tested for your ability to speak and write in the second language as part of the testing process.
The salary & salary range for the job classifications are as follows:
Senior Office Assistant - $22.89 to $27.87 Hourly, Range 18.5
Senior Office Assistant-Bilingual (Spanish) - $23.49 to $28.58 Hourly, Range 19
Senior Office Assistant-Bilingual/Biliterate (Spanish) - $24.04 to $29.31 Hourly, Range 19.5
FILING PERIOD Applications for this position will be accepted online only starting July 3, 2024 to July 24, 2024, until 4:30 p.m.
*Applicants will be sent notifications via e-mail only*
SUMMARY OF DUTIES Performs a variety of specialized clerical functions in support of an assigned school or District office function; administers budgets for an individual school; monitors expenditures of special programs serving as liaison between County and State agencies and site personnel; works in Special Program offices at the comprehensive high schools performing a variety of clerical duties such as payroll and personnel; serves as registrar and lead worker; works directly with teachers, students and community members coordinating activities with outside districts and agencies; operates a computer full time at a comprehensive high school to generate master schedules, report cards, lists, labels, test scores and reports which have school-wide impact, and performs other related duties as required.
DISTINGUISHING CHARACTERISTICS A Senior Office Assistant works under the supervision of an administrator. Incumbents are expected to become very knowledgeable of the individual programs, functions and guidelines and must be able to work independently. Errors can impact the entire school site or program, have fairly broad consequences (e.g. incorrect class schedules for 3,000 students) and generate problems for community members as well as other school districts.
The class of Senior Office Assistant is distinguished from the class of Office Assistant in that the latter typically has a lead secretarial/clerical employee or a counselor/teacher readily available to provide assistance or direction and may be assigned a wide variety of general clerical duties, whereas those in the class of Senior Office Assistant tend to work with coordinators and administrators performing specialized activities requiring detailed knowledge of program guidelines and/or operating procedures.
Please click on the links below to view the entire job description: Senior Office Assistant - Range 18.5 Senior Office Assistant-Bilingual (Spanish) - Range 19 Senior Office Assistant-Bilingual-Biliterate (Spanish) - Range 19.5
EMPLOYMENT REQUIREMENTS
EDUCATION: Graduation from high school or equivalency is required. College courses in office management, business or public administration or other related field are desirable.
EXPERIENCE: One year of full-time general clerical experience is required.
Applicants must provide a copy of the following documents at the time of application (you may upload the documents to your profile):
High School Diploma or equivalentor highest obtained degree if you possess an AA/BA/MA
Documents may be emailed to cvahimarae@rowlandschools.org. Applications without the supporting documents will be considered incomplete and will be disqualified. Transcripts/Diplomas from foreign countries must be certified to meet the US equivalent to be considered.
If you need assistance with your application, please contact Crystal Vahimarae at cvahimarae@rowlandschools.org.
LICENSES/LANGUAGE/CERTIFICATE REQUIREMENTS A valid Class C, California driver's license, a good driving record and use of a private automobile may be required, and if so, must be maintained during employment. The ability to speak, read and write a language, in addition to English, is desirable for the class of Senior Office Assistant. The ability to speak and read Spanish and English is required for the class of Senior Office Assistant Bilingual (Spanish). The ability to speak, read and write Spanish and English is required for the class of Senior Office Assistant Bilingual/Biliterate (Spanish). A valid first aid certificate, comparable to the American Red Cross Standard First Aid Certificate must be presented to the Personnel Department prior to or within 90 days of employment.
WORKING CONDITIONS ENVIRONMENT: Office environment; Driving a vehicle to conduct work as required.
HAZARDS: Some positions in this class may be exposed to blood-borne pathogens, body fluids and communicable diseases.
PHYSICAL REQUIREMENTS: Strength to perform average lifting up to fifteen (15) pounds; good speaking and hearing ability; manual dexterity to operate a computer keyboard; ability to bend, kneel, crouch and reach overhead, above the shoulders and horizontally.
Persons with limited lumbar movement, hearing impairment with correctable hearing aid, missing digits, may be capable of performing the duties of the class. Such determination must be made on an individual basis by the District's medical examiner taking into account the nature of the handicap, prosthetic aid and the duties of the position.
EXAMINATION
OPEN / PROMOTIONAL WITH DUAL CERTIFICATION The examination may consist of the following:
Job Related Written Examination
Computer Performance Examination(s)
Structured Interview
Bilingual Evaluation - Ability to speak Spanish
SUPPLEMENTAL INFORMATION
PROOF OF EDUCATION:
If you received your education outside of the United States, you must have your degree/transcripts evaluated by a transcript evaluation service that certifies that your degree meets the United States equivalent for it to be considered. For more information about organizations who offer this service, please access the following: http://www.ctc.ca.gov/credentials/leaflets/cl635.pdf. RUSD will only accept evaluations from agencies listed within the document.
ADVANCED SALARY STEP PLACEMENT New employees are normally placed at Step A of the appropriate salary range for this classification. If the hiring authority requests advanced salary step placement to the Personnel Director, the new employee's eligibility will be determined in accordance with Personnel Commission Rule and Regulation 17.2.1. The Personnel Commission shall have final approval on any advanced salary step placement requests. Contact the Personnel Commission office for further information if you are hired. Advanced salary placement is only available to employees upon their initial hire.
APPOINTMENT Candidates who pass all hurdles of the testing process will be placed on an eligibility list in rank order based on final scores including any veteran's / seniority credit. The top three ranks of eligibles who are ready and willing to accept the position shall be referred to the hiring administrator for interview. The eligibility list will be established for six (6) months. All new employees are subject to passing a physical examination, tuberculosis test, background review and must provide satisfactory evidence of authorization to work in the United States. Employment start date is contingent upon fingerprinting and criminal background clearance.
In accordance with Education Code 45301, an employee appointed to this class must serve a probationary period of six (6) months or 130 working days of paid service, whichever is longer. No employee shall attain permanent status in the classified service until s/he has completed a probationary period in a class. An employee may be released at any time during the probationary period.
PROCESSING FEE New employees will be charged a processing fee (approximately $64) for the cost of fingerprinting. This fee must be paid at the time of processing appointment, with a MONEY ORDER ONLY, payable to RUSD.
VETERANS CREDIT For entry level classes, veterans with thirty (30) days or more of active service (during a time of war or national emergency) who obtain a passing score shall be allowed an additional credit of five (5) points and disabled veterans receive ten (10) additional points. Entry-level positions are defined as all positions within the classified service when the eligible is first employed by the District, except for positions designated management or senior management. Veterans must supply a copy of their Form DD214 along with their application in order to receive such credit. Veterans credit can only be applied upon initial hire.
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