Include the following. Other duties may be assigned. Initiates, receipts and processes new Civil case filings, which includes data entry; scheduling; receipting; case numbering all papers (including garnishment papers filed with new case transfers); printing of labels; creation of file jacket; preparation and issuance of summons by various service processes (certified mail, regular mail, bailiff); quality assurance review of entered data against source document. Receives, processes and receipts ... more details
Description
Chief Deputy Clerk / Civil Cashier Clerk
Examples of Duties
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Initiates, receipts and processes new Civil case filings, which includes data entry; scheduling; receipting; case numbering all papers (including garnishment papers filed with new case transfers); printing of labels; creation of file jacket; preparation and issuance of summons by various service processes (certified mail, regular mail, bailiff); quality assurance review of entered data against source document.
Receives, processes and receipts new Civil cases and receipts new pleadings and collections, scans documents when appropriate.
Responsible for recording monetary and check denominations electronically to balance to a Daily Receipt Listing Summary Report.
Balances cash drawer to a computer-generated transaction report and closes out the computer.
Verifies all financial transactions to insure accurate balancing.
Examine processing for neatness, exactness and accuracy.
Compares data entered with source documents to ensure that date entry is accurate.
Create file jacket for each case including attaching labels & placing appropriate Court dates on file jacket.
Attach color labels to the file to indicate the type of case.
Provides daily customer service to the public.
Any duties necessary to ensure the smooth operations of the Clerk of Courts office.
Minimum Qualifications
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
CORE COMPETENCIES
Must have intermediate or advanced Microsoft Word, Excel and PC computer skills; including data entry skills.
Demonstrate ability to type 30 words per minute with minimal errors.
Capable of multi-tasking and has excellent written and oral communication skills.
Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
Ability to deal with problems and apply reasoning necessary to resolve issues.
Motivated, independent worker, who collaborates well with others.
Ability to work well in a team.
Hardworking individual, detail oriented with strong organizational skills.
Maintains a positive attitude, excellent interpersonal skills and excellent customer service.
Accuracy and attention to detail.
Clerical skills, i.e. filing, telephone skills, correspondence, proofreading, alphabetizing, etc.
Supplemental Information
EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED); and six months related experience and/or training; or equivalent combination of education and experience.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or push file cart weighing up to 25 lbs.
APPLICATION PROCEDURE: Qualified applicants are encouraged to apply. All candidates must pass a background check. Apply online at https://www.governmentjobs.com/careers/cleveland
Marisellie Rivera, Human Resources Director
Cleveland Municipal Court
Earle B. Turner, Clerk of Courts
Justice Center – Level Two
1200 Ontario Street
Cleveland, Ohio 44113
Fax: (216) 664-2526
If you have questions or need assistance with applying, please contact Marisellie Rivera at (216) 664-3607.
Our Mission is to record and process all matters decided in the Cleveland Municipal Court.
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