The Senior Legal Assistant will work to support the attorneys by performing legal work in addition to clerical duties. The Senior Legal Assistant communicates on a daily basis with members of the public, attorneys, and department heads. The Senior Legal Assistant will work with other Legal Assistants and Clerks as part of a team to ensure that the responsibilities of the unit are met. Essential Functions:Administrative duties. Work with the other legal assistants and attorneys to organize discov... more details
Company DescriptionA best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.What we offerImpact - The work you do here matters to millions. Growth - Philadelphia is growing, why not grow with it? Diversity & Inclusion - Find a career in a place where everyone belongs.Benefits - We care about your well-being.Agency DescriptionThe City of Philadelphia Law Department acts as general counsel for the entire City government structure. We provide legal advice to all City officials, employees, departments, agencies, boards, and commissions concerning any matters related to the exercise of their official powers.The Law Department's civil practice includes unique issues involving public interest in business, health, safety, commerce, civil rights, taxation, and community development. We employ more than 220 attorneys and 100 professional staff to support seamless operations, reduce legal liability for the City, and challenge threats to quality of life impacting the taxpayers of Philadelphia.We are an ever-evolving Department where all are empowered to reach their full potential, to collaborate with clients as true partners, and to see their work have real impact on the city of Philadelphia. We celebrate the diversity of our staff, the City’s workforce, and the residents whom we serve and promote an environment of comradery, accountability, and inclusiveness.The Litigation Group includes the Affirmative & General Litigations Unit, Civil Rights Unit, Tort Litigation Unit, Code Enforcement Unit, Labor & Employment Unit and Appeals Unit. The Civil Rights Unit represents the City of Philadelphia and its employees in federal and state court. The CRU handles all lawsuits alleging that the City and its employees violated an individual’s constitutional rights or engaged in an intentional tort. In addition to its litigation responsibilities, the Civil Rights Unit counsels City Departments regarding issues with potential civil rights implications. Working most with the Philadelphia Police Department, the Philadelphia Department of Prisons, the Department of Licenses and Inspections, and at times the Department of Human Services, members of the Civil Rights Unit routinely discuss policy changes and implications with those client departments. Developing this considered advice involves all members of the Unit, who participate in the after-action review process through which the team discusses, compiles, and shares advice gleaned from litigation with the client departments.Job DescriptionPosition Summary:The Senior Legal Assistant will work to support the attorneys by performing legal work in addition to clerical duties. The Senior Legal Assistant communicates on a daily basis with members of the public, attorneys, and department heads. The Senior Legal Assistant will work with other Legal Assistants and Clerks as part of a team to ensure that the responsibilities of the unit are met.Essential Functions:Administrative dutiesWork with the other legal assistants and attorneys to organize discovery and discovery processes; lead discovery collection and organization for complex litigation cases, including e-discoveryCreate case chart tracking stages of division cases and anticipated future casesDraft and issue litigation holds to various governmental entitiesDraft and issue subpoenas as needed, and work with division attorneys to collect and process data received in response to subpoenasDocument Gathering - Working with City and Outside Agencies to gather all documents/materials relevant to each litigation file, including but not limited to, criminal hearing transcripts, certified records of conviction, EMS and Fire records, DAO records, DHS records, Prison records, OPA records and tax records??Assist in preparing witnesses for hearings and requesting discoveryCoordinate appearance of court reporters and technology providersPrepare court notices, subpoenas for witnesses, trial exhibitsSchedule Independent Medical/Psychological Examinations, depositionsInterview City employees and witnesses as part of investigationsFollow up on action itemsClerical workSet up all new cases filesCopy, scan, fax and hand-deliver documentsRedact sensitive information from discoverable documentsPreserve electronic copies of documentsMiscellaneousDuties as the Chief requiresAssisting attorneys with the logistics of case management, document preparation and trialCompetencies, Knowledge, Skills and Abilities:Excellent organizational skillsEffective and professional oral and written communicationClient management skillsAbility to manage numerous assignments.Strong commitment to diversity, equity, and inclusion;Strong interpersonal skills, including the ability to work on teams and collaborate with colleagues and clientsQualificationsThe preferred candidate will possess an Associate’s degree, paralegal certificate or equivalent and have experience in a legal setting.Additional InformationTO APPLY: Interested candidates must submit a cover letter and resume.Salary Range: $57,313 – $71,349 – Commensurate with education and experienceDiscover the Perks of Being a City of Philadelphia Employee:Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.Parental Benefits: The City offers its employees 6 weeks of paid parental leave.We offer Comprehensive health coverage for employees and their eligible dependents.Our wellness program offers eligibility into the discounted medical planEmployees receive paid vacation, sick leave, and holidaysGenerous retirement savings options are availablePay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!*The successful candidate must be a city of Philadelphia resident within six months of hireEffective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx
