Job Abstract

Reporting to the Chief Financial Officer will lead all day-to-day finance operations in a nonprofit environment including functional responsibility over accounting, accounts payable, accounts receivable and grants administration.

The Controller will oversee the accounting, prepare the allocations and capital planning, is involved in risk management of the organization. Will participate in the monthly and yearly accounting close processes to ensure categorization of operating and capital expenditures. Monitor and execute compliance policies. Ensure that TreePeople and Tree People Land Trust are appropriately accrued.

ESSENTIAL DUTIES AND RESPONSIBILITIES

ACCOUNTING

• Guides financial decisions by establishing, monitoring, and enforcing policies and procedures; protects assets by establishing, monitoring, and enforcing internal controls; monitors and confirms financial condition by conducting audits; providing information to external auditors.
• The Controller is responsible for leading the accounting department on month end close.
• Prepares monthly closing entries including journal entries, general ledger account, and bank reconciliations on a monthly basis; Review general ledger for proper recognition of revenue, expenses, liability, and net assets.
• Maintaining monthly balance sheet reconciliations and reviewing reconciliations prepared by Staff Accountant
• Manage all audit activity; ensure compliance with local, state and federal financial reporting requirements. (Single Audit and 990 preparation)
• Ensure filing dates for disclosure of new vendors, sales tax, and 1099 to the appropriate government entities are met.
• Maintains all banking relationships and banking documentation.
• Review accounting processes, at a minimum semi-annually, to ensure best practices and the established processes are still sound.

GRANT MANAGEMENT/PAYROLL REPORTING

• Oversees all grants accounting; ensuring that expenditures are consistently aligned with grant budgets; Assist with financial reporting materials for all government and private grants.
• The Controller meets regularly with the Programs to ensure that grants are reported to funders accurately and in a timely manner.

SUPERVISION/LEADERSHIP

• Oversees all aspects of recruitment and development of accounting staff.
• Completes operational requirements by scheduling and assigning employees, following up on work results.
• Maintains accounting staff job results by coaching, counseling, and disciplining employees, planning, monitoring, and appraising job results.

ADMINISTRATION

• Complies with federal, state, and local legal requirements by studying existing and new legislation; anticipating future legislation; enforcing adherence to requirements; filing financial reports; advising management on needed actions.
• Ensures operation of equipment by establishing preventive maintenance requirements and service contracts; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Protects operations by keeping financial information and plans confidential.
• Maintain inventory for the Organization.
• Contributes to team effort by accomplishing related results as needed.
• Other duties and responsibilities as assigned.

Special Conditions of Employment:

• Successful completion of pre-employment background check and maintaining a drug-free work environment.

QUALIFICATIONS

• Bachelor’s degree in accounting, or related discipline. (Required)
• Master’s in Accounting or accounting designation (CPA) is preferred, business administration.
• Minimum of 5 years’ experience in non-profit accounting. Knowledge of theory and practice in accordance with generally accepted auditing standards and the standards set for financial audits. Audit Guide as well as any other current and applicable, federal, state, local or programmatic audit requirements (Required)
• Demonstrated experience with grant management and reporting, state grant experience a plus. (Required)
• Proven ability to supervise accounting staff and experience leading month end close.
• Proven experience with working with external auditors for financial filings.
• Strong interpersonal and communication skills; impeccable analytical and organizational skills; self-motivated and self-directed. (Required)
• Proven ability to work independently, to establish and revise priorities to meet shifting deadlines, and to prioritize and organize workload to meet multiple deadlines. (Required)
• Advanced accounting and reporting software knowledge, particularly Sage and proficiency using Excel, Word and PowerPoint. (Required)
• Verified experience to analyze data and identify patterns and trends and capture data from a variety of sources and merge together for analysis and reporting purposes. (Required)
• Established supervisory skills to recruit, train and assign work, conduct performance evaluations, and manage performance. Clearly communicate job expectations, mediate conflicts, conduct staff meetings, design development and training programs.
• Proficiency to determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluates the process and results. (Required)