Job Abstract

Department

Council of the Humanities

Category

Academic Administration

Job Type

Part-Time

The Council of the Humanities at Princeton University welcomes candidates for a Program Manager, to start immediately.

The “Humanities Council” fosters cutting-edge research; sponsors interdisciplinary, collaborative projects and innovative courses; and advocates for the humanities at Princeton and in the public conversation. We are known by our many constituencies—faculty, students, and distinguished visitors—as a crossroads for humanistic inquiry, a platform for debate, and a meeting place for 16 humanities departments and more than 30 interdisciplinary programs. We are also known for our core values of innovation, public engagement, globalization, and diversity, equity, inclusion, and access.

Under the supervision of the academic Council manager and faculty directors, the Program Manager will be responsible for one or two academic programs (Program in the Ancient World, Gauss Seminars in Criticism), along with other smaller Council initiatives or programs (internal and external Fellows, cosponsorship and other ad hoc funding opportunities, and special Council projects and initiatives) as needed.

The manager is responsible for day-to-day operations of the programs, supports faculty directors with tracking of graduate certificates, strategic planning for program priorities, and implementation of activities. The Program Manager is responsible for ensuring that faculty, students, and staff have the necessary assistance to carry out their academic, research, and administrative duties. Responsibilities include, but are not limited to: academic, financial, event, communications, and project management. In collaboration with the Council’s Communications Manager, the Manager will prepare content for program webpages, brochures, publicity, mailing lists, and reports. The Humanities Council is a collaborative team and the Program Manager will likely be asked to assist with planning international trips, projects, and shared initiatives.

The Program Manager’s key responsibilities are:

1. Academic Management

• • • • Support faculty directors (PAW, GAUSS), program faculty and Executive Committees, as well as the Council’s Chair and Executive Director, to develop, maintain, and evolve core Council programs/projects and graduate certificate programs, including PAW courses and international group exchange programs
      • manage internal and external Fellowship rosters and meetings, in collaboration with executive director
      • manage allotted teaching budget
      • prepare appointment forms and offer letters and help onboard new faculty, Council Research Professors, and Visiting Fellows
      • ensure compliance with University and external regulations

2. Financial Management

• manage several discrete program budgets, including processing financial commitments, tracking and reporting expenses, preparing mid-year and year-end budget reviews, and forecasting for future academic years
• maintain timely and accurate records and manage expenses in accordance with fund restrictions and department and University policies

3. Events Management

• manage logistics for large signature Council events (eg, Gauss Seminars), workshops, reading groups, committee meetings, information sessions, advising fairs, Class Day, and other events as needed
• work with faculty, guests, students, administrators, catering, facilities, conference services, and communications
• collaborate with the Council's communications manager and other program managers to manage staff capacity and avoid audience conflicts

4. Administrative and Project Management

• maintain records of students and alumni; track progress; meet university and department deadlines; participate in staff meetings; and communicate effectively with supervisors, peers, and administrative staff
• create and conduct surveys of students, analyze data for planning and presentation purposes
• support projects and new initiatives as needed

5. Communications Management

• responsible for timely communications regarding activities, events, and deadlines
• work closely with Council leadership to determine program needs and implement communications and publicity for program offerings, including course and event publicity, and faculty and graduate research news
• manage website content and develop printed materials, newsletters, posters, announcements, invitations, and social media

6. Administrative and Project Management

• maintain records of students and alumni; track certificate/minor progress; meet university and department deadlines
• participate in regular Council staff meetings; communicate effectively with supervisors, peers, and administrative staff
• conduct surveys of certificate/minor students, compile and prepare data for leadership analysis
• support projects and new initiatives as needed

7. Office and Events Management

• manage logistics for one or two large public events each year, monthly faculty lunch meetings and lunch talks, annual senior colloquium, advising fairs, and other events as needed
• work with faculty, guests, students, administrators, catering, housing, and facilities
• manage internal Council calendar; coordinate events of multiple programs
• provide support as needed for routine functions of the Council central office, supporting leadership and staff in Joseph Henry House.

Essential Qualifications

• Bachelor's degree or equivalent
• Minimum 5 years’ experience with managing projects in an academic or related environment
• Ability to communicate effectively with faculty, staff, University departments, and external agencies
• Excellent organizational, communication, and interpersonal skills and a high level of professionalism and discretion
• Proficiency with Microsoft Office (Word, Excel) and experience with websites or publications
• Ability to work autonomously and collaboratively in a shared office environment
• Capable of meeting deadlines and maintaining complete and accurate financial records, calendars, and appointment schedules
• Able to prioritize work in a fast-paced environment, taking direction from multiple supervisors
• Able to be flexible in an environment of innovation and new initiatives
• Attention to detail, especially as it relates to financial management
• Excellent judgment and the ability to handle confidential information are necessary
• Ability to work occasional evenings is needed. Position may occasionally require a flextime schedule to cover events.

Preferred Qualifications

• Work experience or academic training in the arts and humanities
• Familiarity with Princeton University systems including PeopleSoft, Prime, Concur, Labor Accounting, SAFE, Canvas, WordPress, or experience working comfortably in comparable systems

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS