Customer Support Representative, Facilities Central
Updated: June 06
Washington
2121 I St NW
83
14mi
Job Abstract
Facilities is a department under the Executive Vice President and Treasurer’s portfolio, manages and maintains GW’s property and grounds on all three of GW’s campuses. This includes housekeeping, routine and emergency maintenance, moving services, pest control, project management, life safety upkeep, HVAC repairs, grounds maintenance, and recycling/waste management. The Facilities Central Unit, part of the Service Delivery & Property Management Team, is the hub of Facilities Maintenance and Prop... more details
Customer Support Representative, Facilities Central
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Posting Details
I. DEPARTMENT INFORMATION
Job Description Summary:
Facilities is a department under the Executive Vice President and Treasurer’s portfolio, manages and maintains GW’s property and grounds on all three of GW’s campuses. This includes housekeeping, routine and emergency maintenance, moving services, pest control, project management, life safety upkeep, HVAC repairs, grounds maintenance, and recycling/waste management.
The Facilities Central Unit, part of the Service Delivery & Property Management Team, is the hub of Facilities Maintenance and Property Management. The Customer Support Representative, Facilities Central, is responsible for facilitating and responding to all maintenance service requests submitted by students, faculty, and staff 24/7. The Customer Support Representative, Facilities Central will utilize the Asset and Inventory Management System (AIMS) and FixIt systems to provide quality customer service to Trades Workers in various Trades’ shops. This position reports to Manager, Facilities Central.
Duties include but are not limited to:
Answer incoming work requests calls. Assist customers with questions, concerns and problems. Offer troubleshooting assistance and temporary resolutions to emergency calls or urgent requests.
Direct customers to submit work requests online using the entry form through FixIt for routine work. Guide customers through the process of submitting requests for all categories of work.
Follow specific operating procedures as identified by management to review Customer Service Approval Queue to verify details, accuracy, and thoroughness of work requests submitted by customers. Call customer to obtain more information when necessary.
Submit and delegate verified and reviewed emergency work requests/calls in the AIMS.
Assign requests to the supervisor-designated callout responders for the relevant shops.
Appropriately escalate Customer Service Requests based on the status of importance.
Perform customer satisfaction calls and initiate follow up actions if necessary.
Administer the policies and processes of checking in and checking out keys for all needs including staff use, contractor use and student use. Confirm contractors are on an approved list of companies that have completed the background clearance requirements prior to checking out keys. Ensure that all persons checking out keys are aware of and understand the procedures in place.
Perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications:
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:
This position prefers an individual with the following qualifications:
Prior experience working in AiM or an equivalent relational CMMS (computer maintenance management system) database.
Prior customer service experience in one of the following: Higher education facility, hospitality industry, housing facility, residential and commercial dispatch center, or equivalent.
Demonstrated proficiency and expertise using technology & possess strong organizational skills.
Strong communication skills (verbal and written).
Excellent time management proficiency.
Microsoft office expertise (Word, Excel, PowerPoint, Access).
Self-motivated, demonstrating a sincere interest in working with students and internal staff.
Ability to perform accurate data entry of 35-40 wpm.
PERSONALCHARACTERISTICS This position prefers an individual with the following characteristics:
Commitment to GW’s values;
Professional and a person of integrity;
Honest, with the highest ethical standards;
Passionate, collaborative, strategic, with a hands-on, roll-up-the-sleeves orientation;
Ability to work independently. Self-starter; hard worker. Takes initiative; very high energy;
Personally accountable. Assumes ownership, control and accountability for all areas of responsibility and commitments made to others;
Sincere, open, and direct communicator. Puts organizational interests above self-interests and is comfortable expressing candid opinions;
Highest levels of responsiveness;
Practical and realistic common sense understanding of how to get things done;
Ability to demonstrate initiative, a strong desire to succeed and exert the extraordinary effort often required;
Ability to work in a fast-paced, high growth, entrepreneurial environment;
Ability to work with faculty and staff in a respectful way;
Establish trust and credibility with institutional leadership and across the University;
Seeks “win-win” solutions to help foster continued integration and collaboration;
Flexible and receptive to change; and a positive “can-do” attitude.
II. POSITION INFORMATION
Campus Location:
Foggy Bottom, Washington, D.C.
College/School/Department:
Safety and Security
Family
Sub-Family
Stream
Level
Full-Time/Part-Time:
Hours Per Week:
40
Hiring Range
Work Schedule:
2pm - 11pm or 10:30 pm - 7:30 am (flexible days)
Position Designation:
Telework:
No
Required Background Check:
Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Position Type:
Posting Number:
T000443
Job Open Date:
05/23/2024
Job Close Date:
Open Until Filled:
Yes
Applicant Review Will Commence On:
Background Screening
Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:
The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
* This role is a GWTemps role. GWTemps is the internal temporary agency at GW. As a university employee, you are eligible to apply to internal university postings if you ever wanted to transition from a temporary role to a permanent role. Since this is a temporary position, this role is ineligible for university benefits, to include, annual/vacation leave, university and federal holiday pay, university closure/administrative pay, retirement benefits, healthcare insurance, etc. Do you acknowledge this information?
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