- - - - Resumes must be submitted along with the application at the time of submission. This is a required component of the application process. - - - - - - This is a full-time administrative support position in the City's Finance Department, Purchasing Division. The individual in this position will be required to perform the required administrative tasks that will facilitate and expedite the procurement of goods and services for use by the City in accordance with applicable policies and procedu... more details
Definition
****** Resumes must be submitted along with the application at the time of submission. This is a required component of the application process. ******
This is a full-time administrative support position in the City's Finance Department, Purchasing Division. The individual in this position will be required to perform the required administrative tasks that will facilitate and expedite the procurement of goods and services for use by the City in accordance with applicable policies and procedures. Reports to Procurement Manager.
Examples of Work
MUNIS
Administer Change Orders
Facilitate year-end closings
Train employees on MUNIS
Verify requisitions are created correctly
Perform Vendor Maintenance
(E.g., Create a new vendor record, or update their profile.)
Develop and analyze Spend Reports
Participate in year-end-closing activities
Ensure new vendors submit the required documentation
Assist the Finance Department with the issuance of 1099’s
P-Card
Interface with the Bank
Maintain accurate P-Card Files
Aid in the resolution of P-Card issues
Produce and analyze P-Card Usage Reports
Assist in the administration of the City’s P-Card Program
Provide customer service to employees relative to P-Cards
Miscellaneous
Process Payment Request Forms
Manage the City’s business accounts
Respond to public information requests
Facilitate the auctioning of City surplus items
Verify Pre-Travel and Post-Travel Reimbursement Forms
Maintain an Active Contract Roster & other procurement files
Participate in the City’s Small Business & vendor outreach events, & educates vendors on how to do business with the City
Perform other duties as may be required and is subject to 24-hour recall
Education, Experience, or Certification
Accurate when entering data
Able to manage multiple tasks
Independently resolves open items
Exceptional customer service skills
Strong work ethic and attention to detail
Performs work with a demonstrated sense of urgency
Experience with Microsoft Office Suite required, and MUNIS preferred
High School Diploma or General Education (GED) Certificate required. Associate degree preferred
Accepts constructive feedback, and seeks self-improvement
Prior experience working in a Purchasing or Procurement Office for a public entity or non-profit organization preferred.
Supplemental Information
The Department of Human Resources & Organizational Development may consider an equivalent combination of education, training and/or experience.
Job Abstracts is an independent Job Search Engine. Job Abstracts is not an agent or representative and is not endorsed, sponsored or affiliated with any employer. Job Abstracts uses proprietary technology to keep the availability and accuracy of its job listings and their details. All trademarks, service marks, logos, domain names, and job descriptions are the property of their respective holder. Job Abstracts does not have its members apply for a job on the jobabstracts.com website. Additionally, Job Abstracts may provide a list of third-party job listings that may not be affiliated with any employer. Please make sure you understand and agree to the website's Terms & Conditions and Privacy Policies you are applying on as they may differ from ours and are not in our control.
We would like to take a second to Welcome You to Job Abstracts, the nation’s largest Pure Job Board. With over 3.1 million job listings from 15,000+ Companies & Organizations, we help job searchers find careers that match their interests. As an anonymous user, you have probably discovered how easy our system is to use. However, you have just scratched the surface of what we can offer.
We encourage you to Register so you can use our most powerful features: searching with multiple terms, setting up multiple locations, establishing favorite companies, and accessing your search history. If you find a job you like, you can apply directly for it, and then, keep notes on it. We will also keep a lookout for jobs that match your search terms and email you when we find something you may like.
You can register for free and the system is free to use. If you like our system so far, click on Register and unlock the power required by serious job searchers.
Any time you conduct a search, the system shows you job matches, ranked by their Relevance Score (RS).
The score is calculated by a proprietary algorithm that uses Intelligent Machine Learning.
The Relevance Score tells you how well the job opportunity matches your search term or terms.
When not logged in, the system is limited to one search term. Scores for single term matches are usually lower.
When you register, log in, and set up multiple terms prioritized by importance, the jobs found for you will receive a much higher Relevance Score.