Job Abstract

A manufacturing and production company is seeking an Administrative Assistant to provide administrative support to Human Resources and Plant Management. This is a part-time position and work hours are Monday through Friday from 9:30 a.m. to 3 p.m.

Responsibilities:

• Provide exemplary customer service as well as effective and efficient administrative support to visitors, customers, vendors, suppliers, and team members
  
• Answer and direct incoming phone calls, monitor lobby, greet, and direct visitors and contractors
• Review, ensure proper completion and filing of required non-disclosure agreements, safety instructions with visitors, and provide proper PPE
• Work with data from a variety of sources and accurately prepare reports, presentations, correspondence, product manuals, various forms and tables
• Proofread and edit draft and final material for appropriate and consistent format, make changes to grammar, punctuation, or spelling, as needed
• Perform independent research and prepare information for special projects, as assigned
• Provide recommendations for changes to processes and procedures, accurately and efficiently scan files, certifications, and training information
• Oversee the upkeep of the facility, ensure the property is adequately maintained and meets aesthetic and cleanliness standards, and coordinate with vendors to complete routine and uncommon requests and needs
• Efficiently and effectively coordinate company meetings and events
• Accurately and efficiently coordinate with Human Resources on preparing on-boarding materials for new hires
• Perform other duties as assigned