Are you ready to electrify your career and be a vital part of an innovative team? An electric contractor on the Southside of Jacksonville is seeking a dynamic Office Assistant to assist their Project Managers and keep their operations running smoothly. If you're detail-oriented, tech-savvy, and a master of organization, this is the job for you! Interested? Please email your resume/availability to schedule a video interview this week/next week directly to [ "\t. Assist Project Managers with job... more details
Are you ready to electrify your career and be a vital part of an innovative team? An electric contractor on the Southside of Jacksonville is seeking a dynamic Office Assistant to assist their Project Managers and keep their operations running smoothly. If you're detail-oriented, tech-savvy, and a master of organization, this is the job for you! Interested? Please email your resume/availability to schedule a video interview this week/next week directly to
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Assist Project Managers with job-related paperwork as needed
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Proficient in Excel, Outlook & Adobe a must
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Communication and follow-up of items with remote jobs and offices
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Processing invoices and purchase orders for jobs and overhead accounts:\t
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Maintain Purchase Order filing system
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Match all incoming invoices to appropriate Job & Purchase order
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Verify each item on invoice and price is listed on Purchase Order
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Issue discrepancy report to appropriate Project Manager
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Issue Credit Memo or Change Order as directed by Project Manager
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Write in appropriate accounting codes and send to accounting
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Update Purchase Order log with each processed invoice
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Check Purchase Order log against Monthly accounting control report and identify discrepancies for accounting
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Maintain Subcontractor purchase order logs, retainage, etc.
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Handle problems with vendor invoices/statements to keep accounts clear and timely
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Monthly Billings:\t
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Compile job breakdown reports
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Identify discrepancies between contract/change order amounts and the general contractor's figures
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Ensure that original vendor releases are received throughout project
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Complete billing forms as required by the general contractor
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Work with accounting to keep reports clean
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Maintain logs for Owner Change Orders, Quotes and Requests for Information
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Maintain logs for Lien Releases on all jobs
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Maintain Time and Material spreadsheets when needed on certain projects
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