As an important member of the division’s central administrative team, the Division Analyst uses skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of the Rheumatology division - at ZSFG. The incumbent must be able to carry out multiple tasks simultaneously while maintaining critical attention to detail. As such, the individual must be diligent, accurate, efficient, and have a strong work-ethic. The incumbent must be able to prioritize in a fast-paced environment, independently analyze issues, work with a high level of autonomy, and be exceedingly well-organized and flexible. The position reports to the Division Manager. The Division Analyst has the ability to perform short- and long-term planning for the organization to address unmet needs and identify future needs. Demonstrates good judgment in selecting methods and techniques for obtaining solutions for a range of operational issues.
The Division Analyst will serve as the main human resources liaison for the division and will independently coordinate with Human Resources regarding all hiring and searches for Academic and Non-Academic Faculty, Post Docs, Visiting Scholars, Affiliates, Lab, Administrative and Finance personnel. This includes communication with ISSO regarding visa issues; s/he will monitor HR reports for limited hires hours and appointment dates, orient new hires to the division, coordinate with IT for necessary access to systems, credentialing and troubleshoot other ad hoc human resources issues.
The Division Analyst will also be responsible for administrative operations and facilities coordination for the division, and for miscellaneous financial transactions such as GL verification, financial journals, and funding entry in UC Path. The position will be required to build and maintain relationships with both San Francisco Department of Public Health and UCSF facilities and be able to independently resolve facility issues regarding maintenance and repairs. The position will support the division with organizing special projects and managing events. The position independently manages the procurement processes for the division.
The final salary and offer components are subject to additional approvals based on UC policy.
To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)
Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.
For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
NA
- BA/BS with a major in a related field and/or three or more years of experience in administrative analysis or operations management; administration or business; or an equivalent combination of education and experience
- Thorough knowledge of University rules and regulations, processes, protocols and procedures for purchasing and personnel management including faculty and staff appointment types and classification. As wells as extensive knowledge of UC travel and meeting & entertainment policies and procedures
- Experienced with Microsoft Office Suite (including Word, Excel, Outlook, and Powerpoint), Adobe Acrobat, and internet search tools. Comfortable with computers and other technology in general
- Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills
- Knowledge of a variety of administrative operational activities such as event planning, basic, website design, accounting and payroll, and contracts and grants regulations and guidelines
- Solid knowledge of common University-specific computer application programs, including BearBuy, PeopleConnect, MyExpense
- Ability to use discretion and maintain confidentiality
- Strong skills in short-term planning, analysis, problem-solving, and customer service
- Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees
- Ability to operate effectively in a changing organizational and technological environment
- Demonstrated record of excellent attendance and punctuality
