Part-Time Office Administrator for this importer/wholesaler in the Irvine Spectrum. The Ideal Candidate will be self-motivated and be a good communicator, with strong attention to detail and a passion for organizing. This is an ON-SITE position. Temporary to Hire OR Direct Hire consideration: Pay rate range $22-26/hr depending on experience. Three (3) days a week, 8 hours each day (24 hours/week total) working on Monday, Wednesday, and Friday (Typical hours are 8:30 AM - 5:00 PM with 1/2 hour u... more details
Part-Time Office Administrator for this importer/wholesaler in the Irvine Spectrum. The Ideal Candidate will be self-motivated and be a good communicator, with strong attention to detail and a passion for organizing. This is an ON-SITE position.
Temporary to Hire OR Direct Hire consideration: Pay rate range $22-26/hr depending on experience. Three (3) days a week, 8 hours each day (24 hours/week total) working on Monday, Wednesday, and Friday (Typical hours are 8:30 AM - 5:00 PM with 1/2 hour unpaid lunch). Benefits include 401(k) Matching, Employee Discount, and Bonus.
NOTE: Must possess a strong numbers sense. In this job role, will need to revise the invoice into a commercial invoice for import, which will require critical thinking to make the numbers / math work.
Essential Responsibilities will include but are not limited to:
Responsible for overseeing the day-to-day operations of the office, managing administrative tasks, and providing support to staff members. The ideal candidate will have excellent communication skills, strong problem-solving abilities, and the ability to multitask effectively.
Responsibilities will include but are not limited to:
Process incoming orders
Process purchase orders, sales orders and invoices
Prepare shipments for shipping carrier
Prepare importing documents
Manage office supplies inventory and place orders, as needed
Handle incoming and outgoing mail, emails, and phone calls
Assist with training development and implementation
Maintain and update files, records, and databases
Qualifications:
Min 2 years of proven experience in office administration or a related field
Strong organizational skills with the ability to prioritize tasks effectively
Excellent written and verbal communication skills
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
Knowledge of medical office management is a plus
Ability to handle confidential information with discretion
Demonstrated ability to work independently and as part of a team
Strong problem-solving skills and attention to detail
Experience and efficiency with QuickBooks is a plus
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