Management Analyst - Real Estate Transaction
Join our Real Estate and Transit-Oriented Development team as a Management Analyst for Real Estate Transactions and play a vital role in ensuring the smooth and successful completion of property transactions. In consultation with the Department Managers, you will coordinate closings by working closely with VTA staff and attorneys, developers, lenders, other agencies, and external stakeholders to lead and manage all aspects of the closing process. As a key player in our team, you will lead real estate closing procedures and improve processes, enhance organization and closing data storage, and lead document control. Your exceptional organizational skills and attention to detail will be paramount as you oversee timelines, prepare, draft, and edit documentation, and facilitate communication between all parties involved. You will collaborate closely with real estate and legal professionals to ensure our real estate closing operations run smoothly and effectively.
Ideal Candidate
The ideal candidate would have paralegal, documentation drafting and editing, real estate transaction, and escrow closing experience.
The ideal candidate will bring a wealth of experience in navigating the intricacies of real estate transactions, including drafting and editing documents, exceptional organizational abilities and attention to detail, strong communication skills, and a keen understanding of the real estate closing process including a track record of excellence in legal transactional coordination.
About VTAThe Santa Clara Valley Transportation Authority employs more than 2,000 people dedicated to providing solutions that move Silicon Valley. Unique among transportation organizations in the San Francisco Bay Area, VTA is Santa Clara County’s authority for transit development and operations (light rail and bus), congestion management, transportation-related funding, highway design and construction, real estate and transit-oriented development, and bicycle and pedestrian planning. With local, state, and federal partners, VTA works to innovate the way Silicon Valley moves and provide mobility solutions for all.
Santa Clara Valley Transportation Authority (VTA) is an independent special district that provides sustainable, accessible, community-focused, innovative, and environmentally responsible transportation options promoting the region's vitality. VTA provides bus, light rail, and paratransit services and participates as a funding partner in regional rail services, including Caltrain, Capital Corridor, and the Altamont Corridor Express.
To learn more, go to: vta.org
Our Division's goal is to maintain financial stability and to ensure that the monetary activities of VTA are performed, recorded and presented accurately in compliance with professional and ethical guidelines. This includes establishing & maintaining internal control, adequately recording of accounting data in conformity with Generally Accepted Accounting Principles and establishing appropriate policy and procedures.
Our Community Santa Clara County, sometimes referred to as “Silicon Valley”, is unique for its innovation, natural attractions, and social diversity. With numerous amenities and perfect weather, it has long been considered one of the best places in the United States to live and work. calendar of festivals and celebrations supports the community spirit. Nearby open space provides easy access to mountain parks, trails, lakes, streams, and beautiful coastal beaches. San José has received accolades for its vibrant neighborhoods, healthy lifestyle, and diverse attractions from national media, including Business Week and Money magazines.
The county’s population of 1.9 million is the largest in Northern California and is rich in ethnic culture and diversity. Enjoy access and the option to explore our closely neighboring counties of San Francisco and Alameda.
Under general supervision, a Management Analyst performs a variety of professional level analytical staff studies and/or projects concerned with the improvement of management functions, practices, and services or the implementation of program objectives.
Distinguishing Characteristics
This is the journey level within the Management Analyst series. Positions in this class perform a wide variety of management analysis activities. Assignments at this level require the use of considerable discretion, judgment, and interpersonal skill. Recommendations and commitments have considerable weight; personal contacts involve negotiating, advising, and gaining acceptance of one's ideas by others. Positions at this level may provide training and lead direction over other Analysts, Aides, and clerical support staff.This class is distinguished from the lower level of Associate Management Analyst in that incumbents of the Management Analyst class receive less supervision and are expected to perform more responsible assignments with a great deal of independence; and from the higher level of Senior Management Analyst in that the latter is responsible for supervising the work of professional analytical staff and performing the most complex professional level analytical staff studies and projects.
Classification Bargaining Unit: AFSCME
Application Deadline: Please be aware that this position will close promptly on 6/26/24 at 11:00pm or upon the receipt of 50 applications, whichever occurs first. We encourage interested applicants to apply early to ensure consideration.
Employment Standards
Training, education, and experience, which demonstrates possession of the required knowledge, skills, and abilities.
Development of the required knowledge, skills, and abilities is typically obtained through a combination of training, education, and experience equivalent to graduation from an accredited college or university with a four-year degree in public or business administration, or a related field, and two (2) years of increasingly responsible experience performing management analysis for a public or private sector organization.
Interested applicants may only meet some of the requirements. We encourage applications from any person who believes they can thrive and grow within VTA.
While we’re welcoming to a variety of different candidates, this position could be an excellent role for a number of different profiles, including those who:
Want to be team players with strong interpersonal skills, working within the community and VTA to help elevate and integrate equitable transit initiatives throughout our work
Are passionate, adaptable, and innovative team players who want to learn and contribute to the development of a visionary transit network through an equity lens
Are interested in collaborative and impactful, transformative change; working with supportive diverse teams to help grow our service and lead our region.
Knowledge of:
- Principles and practices of administration, management analysis, organization, budget, and communication;
- Methods and techniques of administrative research;
- Analytical principles and techniques;
- Report writing and presentation;
- Statistical research techniques and procedures;
- Collaborative problem solving;
- Operation of common office equipment, including personal computers and common software applications;
- Techniques for gathering, evaluating, and transmitting information;
- Principles and practices of lead supervision and training.
Ability to:· - Gather, interpret, analyze, evaluate, and present a variety of management analysis data;
- Define problem areas, and develop and recommend effective courses of action;
- Formulate specific objectives against which to compare and evaluate results;
- Prepare reports and supporting recommendations;
- Persuade, justify, and project consequences of decisions and/or recommendations;
- Plan, coordinate, and initiate action necessary to implement recommendations;
- Exercise good judgment within established policies and guidelines;
- Use discretion and maintain confidentiality when necessary;
- Maintain accurate records, files, and databases;
- Follow oral and written directions;
- Organize and prioritize work and meet critical deadlines;
- Interpret and apply applicable laws, policies, regulations, and procedures;
- Provide technical support, including on specialized computer applications related to assigned area of responsibility;
- Communicate effectively, both orally and in writing;
- Establish and maintain cooperative-working relationships with those contacted in the course of work.
Work/Life Balance: 40-hour work weeks, and a option of a flexible/hybrid remote schedule.
Health: VTA participates in a CalPERS-sponsored medical plan with VTA contribution to employee and dependent premium health insurance premiums. Employees pay a monthly contribution of any amount in excess of the Kaiser Bay Area Family rate.
Flex Spending Account: $300 employer-funded Health FSA for eligible employees
Vision: VSP full premium for employees and eligible dependents
Dental: Delta Dental full premium for employees and eligible dependents
Mental Health Days: 3 days: May 1, 2023 - June 30, 2024
Leave: 17 days of vacation (accrued), 80 Hours of sick time (accrued), 12 paid holidays per year, and 1 floating holiday per year.
- Participation in CalPERS
- 457 Deferred Compensation Plan (voluntary)
- Retiree medical coverage for eligible employees with VTA contributions to the retiree’s medical premium
- All active full-time employees and their eligible dependents are eligible for transit passes for use over VTA lines, including VTA Paratransit services.
- Employee Assistance Program (EAP) is available to each employee, eligible dependent, and household member, 24 hours a day, seven days a week.
- Professional Development Fund
As we continue to implement our VTA Forward Plan, we aim to strengthen and increase our workforce to take on future opportunities and challenges by elevating our people and our services.
For more information about our VTA Forward Plan, visit: https://www.vta.org/VTAForward
General Instructions
?Please read this entire job announcement before applying for the position. Print and keep a copy of this announcement so that you can refer to it. Questions not answered within this job announcement may be sent to personnel@vta.org.
To ensure consideration, completed applications must be submitted online to the Human Resources department by the stated closing time and date posted. When the stated closing date is “continuous,” apply immediately; the position may close without notice. You will receive an immediate email confirming receipt of your submitted application. If you do not receive this email, contact NEOGOV's Applicant Assistance Line at (855) 524-5627 between 8:00AM to 5:00PM (PST) Monday through Friday, excluding holidays.
Only on-line applications will be accepted for this recruitment (paper applications or resumes will not be accepted). Job Interest Notification Cards, or copies of previous, partial, or un-submitted applications, are not an acceptable substitute to a completed application.
ALL APPLICATION AND TESTING NOTIFICATIONS WILL BE SENT BY E-MAIL. Applicants should select e-mail as the preferred method of notification. Candidates must maintain an up-to-date, valid and reliable e-mail address. Candidates are also responsible for maintaining up-to-date phone numbers and addresses on their on-line account. Due to the number of applications received, candidates must check their application status through their on-line account. Contact NeoGov for assistance if needed.
Information on how to apply for jobs at the VTA is available on the VTA Employment website and from the NEOGOV's Applicant Assistance Line (855) 524-5627. NeoGov Applicant support is available from 8:00AM to 5:00PM (PST) Monday through Friday, excluding holidays.
Americans with Disabilities Act Accommodations
The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you wish to request an accommodation, please call the Human Resources Department at (408) 321-5575 or email at Personnel@vta.org.
Application Processing Information
All related current and past work experience (including VTA experience) must be listed and fully described in the Work Experience section of the application ("See Resume" is not acceptable). Incomplete or improperly completed online applications may be rejected even if you are qualified for the position for which you are applying. It is your responsibility to ensure that the online application reflects the work experience and education needed to meet the requirements for the position you are applying for. Although your resume may have all your experience and education details, please make sure to complete each section of the online application to ensure that your information is accurately captured during our screening process.
All applications are subject to review as to meeting minimum qualifications at any point in the recruitment process. Passing any step is no guarantee of continuation if it is determined that the applicant does not meet the minimum qualifications as stated in the class specification.
Candidates found to have exaggerated/falsified their qualifications, experience, training, and/or education may be disqualified at any point in the recruitment process and may be denied future employment with the VTA.
If selected for the position, candidates will be required to complete a criminal conviction disclosure form. Candidates who successfully become VTA employees, and fail to disclose any of the criminal background information as required may be subject to discipline up to and including discharge.
Eligible Lists typically remain in effect for six (6) months. However, Human Resources may abolish Eligible Lists at any time during the six (6) month period. Human Resources may extend eligible Lists for up to two (2) years. Eligible Lists may be used for more than one recruitment. If you have questions related to an Eligible List you might be on or were on, you should contact Human Resources.
If you have questions regarding your status as an applicant for this position, please call the Human Resources Department at (408) 321-5575 or email at Personnel@vta.org.
VTA is an equal employment opportunity employer. VTA does not and will not tolerate discrimination against applicants or employees on the basis of age, ancestry, color, marital status, mental or physical disability, genetic information, national origin, immigration status, political affiliation, race, religion, creed, sex, gender identity, gender expression, sexual orientation, pregnancy, medical condition, disabled veteran or veteran status, etc.
