Oversees reconciled change fund and credit card payments.
Prepares all department allocations
Prepares and submits reimbursement requests for federal programs and oversees the state financial report.
Prepares and submits reimbursement requests for the Child/Adult Care Food Program
Completes, updates and maintains Applications for the National School Breakfast and Lunch Program
Completes, updates and maintains Applications for the Child/Adult Care Food Program
Prepares and distributes monthly financial reports for each school cafeteria.
Accounts Payable and Accounts Receivable(special function payments)
Processes employee reimbursements
Prepares and balances, in coordination with budget analyst, a monthly and annual Food and Nutrition Finance Report to be submitted through SSWS website as required by Virginia Department of Education.
Tracks and audits monthly inventory for all school cafeterias
Assists with internal and external audits for the department
Works with Sr. Accountant to ensure all vendors charge correct bid pricing
Calculates local and overnight travel with correct account coding and submits for employee prepayment or reimbursement.
Trains, supervises, and evaluates assigned accounting personnel.
Trains and oversees Food Service Manager in accounting and financial areas.
Prepares departments’ larger project purchase requisitions and accounts for cash receipts and creates all Journal Entries for the department.
Prepares Budget for the Director of Food and Nutrition Services review. Monitors the department’s budget for the Federal Vending programs.
Applies for reimbursement from USDA Commodity receiving vendors.
Prepares payment and coding for all grant expenditures.
Asset Liaison to General Accounting for school cafeterias
Notifies all Parents/Guardians of prior year graduates of any balance left on meal accounts. Maintain a record of all parent refund/transfer/donate requests. Process all requests with the assistance of Fiscal Tech III. Troubleshoots any problems that may arise.
Assists in setting up and maintaining financial software that interfaces with POS software and One Solution Financial Software.
Collaborates with Accountant(s) to develop PowerPoint deck used by all Cafeteria Managers and Assistant Managers to train all CCPS employees
Serves as point of contact for coworkers and parents alike that may have questions, concerns, in regards to student meal accounts, fielding an unlimited amount inquires annually
Receives, reconciles, and pays all Purchase Card purchases for Kitchen Facility Technicians, Director, and Nutritionist.
Develops and maintains records for reimbursement from other grants, i.e. Head Start, Parent Involvement, etc.
Submits and maintains all travel records.
Performs Records of Destruction for all school cafeterias, in accordance with Library of Virginia Records of Destruction procedure.
Creates monthly Membership and Average Daily Attendance reports
Works closely with other Accountants to prepare internal reports and external reports as required.
Performs accounting procedures, and files for federal reimbursement for meals served for Summer School Sessions.
Monitors and reconciles bank accounts for all schools and My School Bucks for any discrepancies.
Performs other duties as assigned.