Job Abstract

Under broad guidelines established by the University, reporting to the VP of Facilities and Campus Development, oversee the Facilities planning and capital project implementation at the Yale School of Medicine (YSM), West Campus (WC) and the Yale School of Public Health (YSPH). This position will manage the process and product of the dedicated YSM/WC/YSPH Facilities Planning and Project Management staff utilizing in-depth knowledge of the School’s programmatic priorities and financial position in a manner consistent with University Office of Facilities practices and policies. Continuously seek to improve quality and quantity of services provided while developing an operational environment appropriate for the recruitment and retention of the highest quality facilities professionals.

Manage the process and product of the YSM, WC and YSPH Facilities Planning and Project Management staff utilizing in-depth knowledge of the School’s programmatic priorities and financial position in a manner consistent with University Office of Facilities practices and policies. Continuously seek to improve quality and quantity of services provided while developing an operational environment appropriate for the recruitment and retention of the highest quality facilities professionals. Consults with administration in defining and articulating a facilities vision that meets the goals of WC, YSPH and YSM’s research, clinical and teaching programs. Manage the priorities and product of Facilities Planning and Project Management groups in a manner consistent with the goals and priorities of the administration. Manage the formulation, design and construction of capital and non-capital projects in a manner consistent with the policies and procedures established by the University and its Associate Vice President for Capital Program and Delivery. Develop and maintain a thorough understanding of the academic, research and clinical units within the School and infuse the facilities planning process with this knowledge. Ensure planning and management staff is meeting requirements of project scopes and RFP’s and ensures that Planning & Project Management staff is appropriately managing the work effort of consultants, including construction managers, relative to contracted scopes, commitments schedules, milestones and deadlines. Create reports and analyses for use in decision-making by the administration of the School and University. Develop, manage and maintain databases related to the quantity, condition and utilization of the West Campus and YSM School’s facility assets. Working closely with the Budget Offices to develop, document and maintain financial projections of the YSM, YSPH and West Campus’s on-going 10-year facilities plan. Strong business acumen, the ability to drive results through others, strong analytical and negotiation skills. Solid technical knowledge for data collection, analysis, interpretation for executive decision making (including ROI) and feasibility studies. 1. Directs one or more functional areas within an administrative department of the University and ensure compliance with University policies and procedures. 2. Directs analytic and research support for educational policies and planning and develops and approves administrative policies affecting assigned functional areas of the University. 3. Directs and establishes parameters for major projects for the department and University. 4. Interprets federal policies and regulations and educates staff and administration about regulations, restrictions, and the legal responsibilities of the University. 5. Directs and implements policy and program modifications and develops standards to ensure compliance with federal, state and local regulations. 6. Develops and administers an operating budget for the assigned department consistent with University policies and procedures. 7. Develops cost savings objectives and goals; authorizes major purchases and negotiates contracts that range from routine to complex in nature. 8. Establishes and implements long- and short-range goals for the functional area consistent with University goals and objectives. 9. Directs the development of related automated systems to support the function; determines office policies and procedures for use of automated systems. 10. Directs the evaluation and selection of vendors and negotiates contract details including work steps and pricing with the vendors on behalf of the assigned functional area. 11. Works with internal and external contacts to solve problems that range from routine to complex in nature. 12. Represents the University in discussions and negotiations with various governmental agencies. 13. Directs a staff of exempt and nonexempt employees. 14. May perform other duties as assigned. Bachelor’s Degree in related field. Ten years of experience or an equivalent combination of education and experience.